The Burofax and its role in corporate compliance management

Many organizations require that the legal documentation and official notices they handle be sent accurately, securely, traceably and in compliance with business regulations. To this end, the use of the bureaufax is becoming essential.

The online and electronic postal burofax and electronic mail allows companies to send certified communications with acknowledgement of receipt and verified content, ensuring their validity in the face of possible claims without affecting regulations. If you want to know more details, read on.

Below you will find:

• Impact of regulatory compliance on companies. What it means, risks and consequences of non-compliance.
• The Burofax as a support in legal management. Reliable registration, legal validity and dispute prevention.
• Key areas where the bureaufax is essential. Human resources, contracts, data protection and customer notifications.
• Benefits of the postal bureaufax sent by digital means for the company. Reduced costs and increased safety.

Regulatory compliance is a fundamental aspect of business management. Each sector has specific and general regulations (labor legislation, data protection…) that companies must follow to avoid sanctions and legal conflicts.

Some of these risks are detailed below.

Companies that do not comply with current regulations may face:

• Fines and economic sanctions, which vary according to the applicable legislation.
• Loss of reputation, affecting the confidence of customers and business partners.
• Legal claims, which can result in lengthy and costly legal proceedings.
• Blocking of operations in strictly regulated markets, such as the financial and healthcare sectors.

However, the use of certified bureaufax for business communications can mitigate all these risks. We explain it below.

The solutions for bureaufax solutions digital platform provide companies with a secure and certified means of managing their legal communications. Some of its key advantages are:

• Reliable record of legal communications.
  Each bureaufax sent digitally generates a receipt that guarantees its legal validity. This is crucial in sectors such as insurance, where the communication of contractual notices must be documented to protect against possible disputes.
• Guaranteed delivery and certified content.
  Unlike conventional e-mail, the bureaufax ensures that the addressee has received the document, with full traceability.
• Prevention of legal disputes with verifiable evidence.
  In case of conflict, having a legally certified document is a significant advantage, especially useful in labor relations or commercial agreements.
• Adaptability to national and international regulatory frameworks.
  The burofax sent via a digital platform such as CertySign conforms to various regulations, such as the RGPD and the eIDAS regulation , facilitating its use in companies with transnational operations.

Every department of a company can benefit from sending online bureaufaxes. Read on for some examples.

The HR department of a company can use the burofax to:

• Communicate dismissals, sanctions and changes in labor contracts with legally valid acknowledgment of receipt.
• Compliance with labor regulations and protection of rights, ensuring that all communications with employees are communications with employees are documented are documented and certified.

Within contractual and supplier relations, sending a burofax contributes in different ways:

• Confirmation of commercial agreements and contractual terms, ensuring that the parties have received and accepted the established conditions.
• Evidence of notice in contractual disputes, enabling companies to protect themselves in commercial litigation.

As far as data protection and legal guarantees are concerned, the burofax allows:

• Legally valid communication of security breaches, enabling companies to respond appropriately to incidents.

The burofax for notifications to customers and users makes it possible:

• Transmit changes in service conditions, with legal proof that the customer has been informed.
• Management of unpaid invoices, allowing companies to formally document these communications.

The use of the bureaufax brings multiple advantages to companies in terms of efficiency and compliance:

• Automation of legal communication processes.
  Integrated with document management systems, it allows sending certified notifications in batches without manual intervention.
• Reduction of operating costs compared to traditional methods.
  The burofax avoids expenses associated with printing and management of paper documents.
• Greater speed and efficiency in the management of legal notifications.
  A burofax sent by digital means not only favors the management of corporate regulatory compliance, but also makes the process easier by not having to travel.
• Security and confidentiality in the transmission of information.
  . The transmission based on compliance with legislation and the certification of communications guarantee the protection of the data transmitted.

Now that you know all the benefits of using a bureaufax sent through a digital platform, you may be wondering which platform to trust.

At MailComms Group we provide companies with CertySign and PostaMail, two tools that allow them to send bureaufaxes online without the need to travel, in a secure, simple and reliable way.

Need more information? Let’s talk!