How to structure a reliable notice of non-payment with an online postal bureaufax

When a company needs to claim payment of an overdue invoice, it is essential to do so in an effective and legally valid manner. In other words, it is crucial to send a reliable notification of non-payment.

The online burofax to send legally valid notifications of non-payment is an option frequently used by companies in different sectors, such as commerce, logistics or consulting. Keep reading if you want to know all the keys.

Next, we will talk about:

• The need to communicate a non-payment in an official manner. Proof of the situation and legal proof.
• Essential aspects that must be included in a reliable notice of non-payment. Fundamental information such as sender and recipient data, and debt reference, among others.
• How to structure and send a postal burofax by digital means to claim debts. Steps to follow for a proper shipment.
• Advantages of opting for a postal bureaufax for business claims. Benefits of the service compared to other methods.

For any organization, claiming a non-payment correctly is a matter of solvency and business continuity. If a customer has not paid an invoice within the stipulated period, communicating the debt with an online postal burofax of non-payment allows the claim to be legally recorded and serve as evidence in the event of future legal action.

Below, let’s see what elements this type of notification should include.

A reliable notice of non-payment sent by burofax through a digital platform must contain clear and detailed information so that the addressee understands the claim and acts accordingly. It is usual to follow a burofax model for claims, which should be adapted in these cases to the non-payment message.

Even so, in case you do not have a guide, these are the essential elements that should be included in the notification.

• Sender and addressee data. Name of the issuing company, contact details and details of the debtor company.
• Non-payment reference. Invoice number, outstanding amount and due date.
• Regularization period. Time limit to pay off the debt before taking further action.
• Consequences of non-payment. Possible legal action or suspension of services if payment is not made.
• Payment method data. Bank account or instructions to settle the debt.

With these elements in mind, read on to follow the step-by-step instructions to send an online burofax for non-payment from your company.

→ Discover our article on how to send an online burofax to a company.

The process of sending an online postal burofax of non-payment must be carried out following some rigorous steps.

To writing a burofax to claim a debt, the tone of the message should be professional and unambiguous, the tone of the message should be professional and unambiguous. Avoid informal expressions and structure the text so that it is clear what is being requested and in what terms.

The service provider must guarantee delivery with acknowledgment of receipt and certification of the contents, in addition to all the security measures that certified notices require.

In this regard, the online postal bureaufax MailComms Group’s online postal bureaufax complies with the legal requirements, not only in terms of data protection and security, but also offers the maximum guarantees of reliability so that the burofax can be used as legal proof.

To reinforce the claim, it is advisable to attach copies of the unpaid invoice, signed contracts or any other relevant documentation.

Choose the right recipient, review the content and define if you want to receive delivery confirmations. Thanks to platforms such as PostaMail from MailComms Group, the process is simple and 100% online.

Once you have sent the burofax through the digital platform, keep the delivery confirmation as proof in case legal action is needed.

Now read on to discover the benefits of using an online burofax for non-payment claims.

Opting for an online postal burofax instead of other methods such as registered letters has multiple advantages for companies:

• Time and cost savings. No out-of-office travel or paper expenses are necessary.
• Faster and more efficient. Immediate delivery and legal validity.
• Solid legal proof. 100% reliable, with acknowledgement of receipt and certification of the content sent.
• Digitalization: Especially useful for companies with recurring claims.

If you are looking for a reliable provider to manage notifications of non-payment via digital burofax in your company, MailComms Group offers you a professional service adapted to the needs of your sector, whatever it may be.

Through platforms such as CertySign and PostaMail you will be able to send postal bureaufaxes online without having to leave your office and interrupt your activities to do so.

Need more information? Contact us and we will give you the details.