Table of Contents
- The importance of certified communications in companies
- Comparison between online postal bureaufax and electronic notifications in corporate environments
- Is it possible to combine both solutions in a business communication strategy?
- Frequently asked questions about online postal burofax vs. electronic notifications
Companies must ensure that their official communications are secure and legally valid, especially when they require proof of delivery. In this context, postal bureaufax sent via digital means and electronic notifications are two widely used solutions, but which is the best for each situation?
If applicable, the online postal burofax for companies is an efficient alternative to the traditional burofax, offering speed and security without the need for travel. However, the choice of this or another type of online communication will depend on factors such as urgency, the level of security required and the legal framework in which the company operates.
This is what you will find in this article:
- Relevance of certified communications in the business environment. They guarantee legal certainty in sectors such as banking and insurance.
- Online postal bureaufax vs. electronic notifications in companies: differences. Level of reliability depending on the evidence obtained in each case and agility.
- Complementation of both solutions in corporate communication. Combination for greater advantages.
The importance of certified communications in companies
Within the corporate environment, many communications require reliable proof of sending, receipt and even content. Companies in sectors such as banking, insurance or real estate use these services to handle claims, manage manage claims, notifications of outstanding payments or legal communications.
That is why having an adequate solution that certifies your shipment and delivery not only reduces legal risks, but also optimizes administrative processes.
Discover our article on how to claim an unpaid invoice in your company?
Next, we analyze the differences between online bureaufax vs. electronic notifications in business environments.
Comparison between online postal bureaufax and electronic notifications in corporate environments
Although digitally sent bureaufax and electronic notifications allow certified communications to be sent, they are not always equivalent. Depending on the nature of the message, the level of evidence extracted and the level of formality required, one option may be more appropriate than the other.
When to choose an online postal bureaufax for a company?
This is the best option in situations that require a notification with full legal validity, such as:
- Claims of debts in telecommunications and financial companies.
- Notifications of dismissal or contractual modifications in the human resources sector.
- Notices of breach of contract in the real estate sector.
An online postal bureaufax generates certified proof of sending, content and receipt, which makes it ideal when the company needs solid legal guarantees.
When to opt for electronic communication?
Electronic notifications, such as certified certified email, are ideal for recurrent and automated mailings in companies that need to inform customers or suppliers on a massive scale, and without such a high level of reliability:
- Notices of policy expiration at insurance companies.
- Communications of service updates in technology companies.
- Payment reminders in the energy sector.
Although they do not always offer the same level of legal validity as an online postal bureaufax (it all depends on the level of evidence they collect) , electronic notifications also help to reduce costs and optimize document management.
Read on to find out if companies can use both solutions in their communication strategies.
Is it possible to combine both solutions in a business communication strategy?
Many companies combine postal bureaufax sent via digital media and electronic communications to optimize their certified communication.
Integration of online bureaufax with electronic notification systems
Integrating both solutions allows companies to apply different levels of certification depending on the nature of each communication.
For example, a debt collection company may first send a certified electronic certified electronic notification reminding of an outstanding payment and, if no response is received, opt for a second notice with a postal burofax sent online, knowing that this has full credibility in the event of any possible dispute.
At MailComms Group we are experts in communications with legal validity and we provide companies with technological platforms such as PostaMail y Certysign, which allow the sending of this type of efficient communications, complying with the legal requirements of each case.
Do you want to know what each of them and our services can bring to your company? We inform you!
Frequently asked questions about online postal burofax vs. electronic notifications
Do both options have the same legal validity in a trial?
Not always, it all depends on the level of evidence that each system is able to certify. The postal bureaufax sent through a trusted digital platform has a higher evidentiary weight, as it certifies the sending, content and receipt of the document with acknowledgement of receipt. acknowledgement of receipt.
On the other hand, the legal validity of an electronic notification may depend on several factors, such as whether the addressee has previously agreed to receive communications by this means or the amount of evidence that the service provider can provide in such a case.
Can I receive an electronic notification and then reinforce it with a postal burofax?
Yes, for example, an apartment rental company can notify a non-payment of rent by certified e-mail and, if there is no response, send an online burofax to ensure legal proof of the notice.
Can I receive an acknowledgement of receipt on an electronic notification?
It depends on the service used. Some platforms allow you to obtain an electronic electronic proof of delivery.
Which are the sectors that use online bureaufax and electronic notifications the most?
The sectors that make most use of these services tend to manage a very high notification load, such as banking and finance, insurance, real estate and public administration.
Is it safe to send confidential information by electronic notification or online burofax?
Confidential information can be sent using both solutions, provided that platforms are used that guarantee data encryption and security. With MailComms Group, all communications are protected and comply with current data protection regulations.