How to send a burofax?

All companies have to send documents. And not just any old way. The system must be secure and guarantee the veracity of sending, receipt and dates, so that it is legally valid in the event of a dispute. Nowadays, more than ever, the urgency of sending is a requirement. The postal bureaufax is the correspondence service that most efficiently meets these requirements. Do you know how it works? This is what we detail below.

Don’t miss this article! In it we talk about:

• What is a bureaufax and how it works: a brief review of the concept.
• Advantages for a company: benefits of contracting a supplier for this service.
• Step-by-step guide on how to send a burofax to a company: discover how simple the procedure is.

The bureaufax is a service that allows to send documents with total security and in an urgent way, accrediting the date, the receiver and the sender of the same one. This ability to guarantee the veracity of the sending makes it an essential tool for companies, with evidentiary and legal capacity.

The key to the online postal bureaufax to have this prevalence is that it meets these characteristics:

• Sender identification: name and full address, with additional data if relevant.
• Receiver identification.
• Date and time of shipment and receipt.
• Content: detailing the documents included.

In principle, you can send a bureaufax on your own, provided you meet the criteria described above. However, contracting with a reputable and qualified electronic service provider for this solution provides you with added benefits.

Fast deliveries

Depending on whether it is a national or international destination, the service guarantees delivery within 1 day within the country and about 3 days outside the country. These are indicative deadlines, but the suppliers are responsible for complying with them. In addition, they usually offer compensation if the delay is attributable to the supplier.

Counseling and advice

Companies use this service, among other reasons, for its legal validity. However, in order to achieve this, it is advisable that the messages are drafted following certain guidelines. The providers advise you on this point, and even include templates or models that you only have to fill in with the data. The process is simplified and guaranteed to be correct.

Versatility of its legal validity

This system of sending documents gives your company the assurance that they will reach the recipient physically. This is an important issue in itself. However, once again, the focus is on its reliability. And here, a qualified service provider guarantees that you will be able to use the bureaufax in countless legal areas:

• Labor issues. Discover the change of using certified communications in HR.
• All types of business claims.
• Contract waivers or modifications.
• It can be presented as evidence in any court of law.

Find out what automation and digitization of legal communications is all about!

Additional Services

The last advantage of opting for the use of the online postal bureaufax is that there are usually added services to the actual sending of documents. They are usually focused on ensuring the traceability and certification of communications. The most interesting are:

• Proof of Electronic Delivery (PEE). A certificate of delivery provided by the person responsible for the physical delivery of the documents. It is provided in PDF format, includes electronic signature and time stamp.
• Choice between written acknowledgement and certified receipt. You decide between two ways of receiving proof of delivery. On the one hand, the traditional paper notification confirming delivery. On the other, the possibility of an extra verification, certifying the contents before delivery to avoid alterations to the original documentation.

This form of sending admits any document, without limitations of extension or restrictions due to its nature or the subject it deals with. It is especially recommended for the most sensitive or important documents due to the guarantee of security and veracity it implies.

Are you wondering how complicated it is to make this type of shipments? It all depends on whether you make the shipment in person at a postal operator’s office or you are inclined to send it through digital platforms. It makes some sense to think that a resource with such reliability and legal recognition must be complex.

We are going to surprise you because it is really easy! 4 simple steps and the whole process is completed:

1. Registration: Create an account on the provider’s domain.
2. Preparation: Fill in the shipping data. The supplier usually provides cover sheets or templates for this process. All that remains is to convert the documents to PDF format.
3. Choice of shipping method.
4. Request acknowledgement of receipt or certified copy of the delivery.

Online postal bureaufax: the service that simplifies the process

What if we told you that this process of sending documents could be even simpler? Well, you only have to check what our online postal bureaufax service consists of. All your intervention is summarized in a single step: you collect and send us all the information through our secure channels.

That’s the end of your effort, because everything else is taken care of by our professionals:

• Printing and enveloping of documentation.
• It is taken to the Post Office for distribution.
• The postal delivery arrives at its destination. There are two delivery attempts, if unsuccessful, it is stored at Correos with notification to pick it up.
• The shipment fails to be delivered. The documentation is returned to our processing center, where we destroy it with all security guarantees.

Few digital tools can benefit your company as much as the burofax. Who does not value a saving in time spent on paperwork and formalities! Contact us. At MailComms Group we discover other advantages.

As a matter of principle, the addressee cannot refuse to receive this message, as it is considered delivered as soon as it is left at the address given. If the person to whom it is addressed is not present, a notice is left so that he/she can pick it up at the appropriate office.

Its legal validity as a reliable means of communication

Of all the benefits provided by this communication solution, the most significant is undoubtedly its full evidentiary validity in court. It is a tool that provides a company with legal security in all areas.

Use of burofax in labor cases and business claims

A dismissal, a sanction or a change in the contractual conditions with an employee, all personnel actions can be communicated by means of a burofax.. They are just as legal as by traditional methods, as long as they contain the information required by the Workers’ Statute.

In relations with other companies and customers, it serves to document complaints, notify modifications, request additional guarantees. In short, for any important communication that may lead to a legal dispute.

Of course. One of the most interesting digital alternatives is the certified email. It is an immediate, secure system with full legal validity.

Learn more about how your company can automate its legal notifications through certified email!