Differences between the burofax and the certified letter

The burofax and the registered letter are methods used to send important documentation, with legal validity and on paper to a specific addressee. The difference lies in the certification of content: the bureaufax certifies the receipt and content of the document, valid as legal evidence, while the registered letter only certifies the delivery, without validating the content. There are online services that offer fast and secure mailing of postal bureaufaxes.

A bureaufax is a method of sending documents that guarantees the certification of content and the legal validity of its delivery. Unlike a registered letter, the burofax not only certifies the delivery of the envelope to a previously identified addressee, but also the content of the document sent.

This specialized service accredits both the receipt of the document and its content, which makes it legally valid evidence in court. In addition, it provides the parties involved with the security and certainty that the contents of the shipment have been received by the addressee.

The burofax has become an important tool in situations where it is crucial to leave a legal record of a communication or claim. Whether for business, legal or personal purposes, the use of bureaufaxes guarantees greater protection and security in the relationship between sender and addressee.

The postal bureaufax is a service that allows the sending of documents in a certified way and with legal validity. Its operation is simple and safe. Here is a step-by-step explanation of how it works:

• Step 1. Preparation of the document: the sender drafts the content of the document to be sent, whether it is a complaint, legal notice or other important communication.
• Step 2. Envelope preparation: if no virtual office is used for mailing, the sender places the document inside an envelope.
• Step 3. Recipient’s data: the sender must include the recipient’s data such as name, surname, full address and identification number.
• Step 4. Presentation at the post office: in the absence of a virtual office, the sender presents the envelope with the document at the office of the bureaufax service provider and provides the addressee’s data.
• Step 5. Payment and certification: the sender pays the amount corresponding to the postal bureaufax service and, in return, obtains a proof of mailing certifying the delivery of the document.
• Step 6. Follow-up and acknowledgement of receipt: the sender can track the postal bureaufax, obtaining an acknowledgement of receipt that proves receipt of the document by the addressee.

To avoid travel and to be more agile, it is better to use providers that offer virtual offices, as is the case with the MailComms group.

The operation of the online or electronic bureaufax, such as the one offered by the MailComms group, offers different characteristics to the postal one, although in the same way it certifies the information and documents and offers full legal validity. With our solution, your shipment is easy, fast and economical. We tell you how it works in a few steps:

• Step 1. Preparation of the document: the sender drafts the content of the document to be sent, whether it is a complaint, legal notice or other important communication.
• Step 2. Sending documents and information: the company or professional sends us the information, documents and database of the recipients through secure channels, which guarantee the privacy and security of the data (ISO 27001 and ISO 27701).
• Step 3. Printing and enveloping: is produced in our facilities, in a highly secured and automated environment and with quality assurance.
• Step 4. Presentation at the post office: we present the mailing at Correos, which distributes the burofax with its Universal Postal Service guarantee.
• Step 5. Follow-up and acknowledgement of receipt: the sender can track the bureaufax online, with full traceability.
• Step 6.1 Delivery at the indicated address: the recipient is reliably identified and the sender obtains an electronic proof of delivery, which offers high legal validity.
• Step 6.2 In case of unsuccessful delivery: after two delivery attempts, the bureaufax is stored for 15 days at the post office waiting for the addressee to pick it up. If it does not, it is returned to our facilities where it is destroyed in complete privacy.

To avoid travel and to be more agile, it is better to use providers that offer virtual offices, as is the case with the MailComms group.

One of the main differences between the bureaufax and the registered letter is the certification of content provided by the bureaufax. While the registered letter only certifies the delivery of the envelope, the burofax goes further and certifies the information it includes.

The postal bureaufax certifies not only the receipt of the document, but also its content. This means that it can be used as valid evidence in court in the event of litigation.

The certification of the contents of the bureaufax guarantees that the indicated addressee has received the document sent by the sender without any manipulation. This can be crucial in situations where it is necessary to prove that a notice, a claim or any other legally relevant communication was sent, and also to prove the information included in the notice.

The postal burofax is considered valid evidence in court. This certification certifies both the receipt of the document and its content, making it a powerful tool to support important claims or communications.

By having the burofax as legal evidence, it is possible to prove reliably that certain documentation has been sent, that it has been received by the other party involved and the information included in the documentation. This is of utmost importance in situations where it is necessary to confirm the delivery of a notice, a subpoena or any other type of legal notification.

The legal validity of the bureaufax as evidence in court lies in the certification of content, which guarantees that the document sent has not been modified and that the content is the same as that recorded at the time of sending. This offers additional security, as it avoids possible manipulation or falsification of the information. If the sending is carried out through a qualified and trustworthy electronic service provider, such as MailComms, its probative value is higher.

In the event of litigation, the burofax is presented as irrefutable proof of the communication made, which can be decisive in supporting a position or demonstrating compliance with legal obligations. It is advisable to keep a copy of the bureaufax and the corresponding acknowledgement of receipt as a backup, as this contributes to strengthen its legal validity.

The burofax is an option to consider in various legal situations in which it is necessary to leave documentary evidence of the communication. Some cases in which the use of a burofax is recommended are:

• Notification of dismissals or contract terminations: in this type of situation, it is essential to have reliable proof of communication in case of future legal disputes.
• Claims to companies and entities: if you have had problems with contracted products or services, sending a burofax will allow you to have legal support in case it is necessary to go to court.
• Notices or communications to tenants: if you own a rental property, the burofax may be useful to send important notices or to communicate changes in the terms of the lease.
• Demands for payment: if you need to claim a debt in a formal manner, the burofax can be a valuable tool to demonstrate that you have made a reliable communication to the debtor.

In all the above mentioned cases, the burofax offers a legal validation of the sending and content of the document, which makes it a reliable option to protect your rights and document any relevant communication.

In the comparison between the bureaufax and the registered letter we can identify two key aspects that distinguish them: delivery certification and content certification.

The main function of the registered letter is to certify the delivery of the envelope to the addressee. This means that an acknowledgement of receipt is obtained as proof that the letter has been properly delivered. However, the registered letter does not provide certification of the contents of the envelope sent.

On the other hand, the postal bureaufax not only certifies the receipt of the document, but also its content. This means that the bureaufax can be used as evidence in court, since both the receipt and the content of the document sent are accredited.

• It is essential to understand the limitations and benefits of each shipping method, as well as its legal requirements and the formalities necessary for its correct use.
• It is essential to ensure that the content of the burofax or registered letter is clear and precise, as this will be the main basis for any subsequent legal action.
• It is recommended to keep all receipts and acknowledgements of receipt corresponding to the shipments, as they may be needed as evidence in legal proceedings.

There are alternatives to the use of bureaufax and registered letters for sending important documents. One of them is the service for sending certified e-mails, which allows documents to be sent securely and with legal validity.

This service consists of sending certified e-mails, which are delivered through a secure and reliable online platform. Using this type of service offers several advantages, such as agility in sending documentation, cost reduction and the convenience of carrying out the entire process virtually. It also respects the environment by saving on paper usage and on the carbon footprint related to shipping.

It is important to clarify that a certified email does not always offer the same legal guarantees as a bureaufax. To this end, the certified email must incorporate the necessary technological means to robustly identify the recipient, ensure that the content has not been modified and collect the evidence associated with the acceptance of the content.