Table of Contents
- The importance of efficient contract management in companies
- How the burofax ensures security and traceability in contractual communications
- Why is the burofax useful in contract management?
- Common challenges in managing contracts with suppliers and customers
- Applications of the burofax in contract management
- Benefits of the burofax to manage contracts
- Frequently Asked Questions
When a contract is signed between a company and its employees, each phase requires clear and traceable communication. This is why traditional emails and phone calls do not always provide the necessary security, especially if they are not certified.
Fortunately, there are effective solutions: one of them is to use the online postal burofax as a means of communication with other companies; this does guarantee the legal validity of contractual communications .
Do you want to know its benefits?
Stay and you will discover:
- Relevance of a correct contractual management. Avoids problems between companies and collaborators.
- Reasons why the burofax is the ideal communication channel for contractual operations in companies. Safety, traceability and usability.
- Challenges for business in trade agreements. Common challenges during these operations.
- Uses of the bureaufax for contracts. Different purposes of the business-collaborator contract solution.
- Advantages of using this service for contractual operations in companies. Benefits of using the burofax in contract management.
The importance of efficient contract management in companies
A well-managed contract avoids misunderstandings, non-compliance and legal risks. For this reason, companies require documented, accessible and verifiable processes for managing contracts with suppliers and customers.
Mistakes in a contractual operation can lead to delays, disputes and financial losses, which are highly avoidable if a reliable and legally valid means of communication is available, such as a the burofax. Below, we explain the reasons that support this reality.
How the burofax ensures security and traceability in contractual communications
As we already know, the bureaufax is a certified means of communication that allows to record the content sent, as well as the date and the addressee. Unlike other methods, it provides:
- Reliable proof of dispatch and receipt (acknowledgement of receipt), avoiding allegations of ignorance.
- Record of the exact content (ensures that there are no alterations).
- The burofax serves as legal evidence in case of litigation.
In short, this service is a must for any business looking to protect its commercial interests. Want more reasons? We give them to you!
Why is the burofax useful in contract management?
Companies need a secure means of communicating any contractual information. The solution is useful because:
- A burofax formally certifies that a certain content has been sent, providing legal support for the communication made.
- Reduces risks in complex negotiations, since all communication is recorded.
- It allows to manage claims and notifications in an official and legally valid manner.
Common challenges in managing contracts with suppliers and customers
On a daily basis, companies have to deal with challenges in managing contracts with suppliers and customers. We highlight the most frequent ones below.
Lack of traceability in contractual communications
The informality of certain communications (calls, e-mails or non-certified WhatsApp) makes it difficult to prove agreements in case of conflict. By sending a burofax to a supplier or client, this is solved, as there is certified proof of the content and date of sending.
Difficulties in demonstrating compliance with deadlines and obligations
Many contracts include specific deadlines for delivery, payment or performance of services. In the event of a dispute, without official notification, it is difficult to prove that a company has fulfilled its commitments.
Risks associated with the loss of legal documents or evidence
Physical documents can be lost or damaged, and e-mails (if it is not a certified email) can be deleted or manipulated. A bureaufax ensures that contractual information is always available with legal backing.
Applications of the burofax in contract management
The use of this service for the formalization of contracts with business partners has key applications depending on who is involved.
Supplier contract management
Companies can send a burofax to their suppliers to:
- Notify contractual changes in a formal manner.
- Terminate contracts in a documented manner.
- Claim non-compliance in deliveries or agreed conditions (follow this burofax model for claims).
Customer contract management
In the company-customer relationship, the postal bureaufax is useful for:
- Communicate modifications in terms and conditions of services. For example, when an insurer communicates the modification of the premium to the insured.
- Request payment of an outstanding invoice with an official notice.
- To confirm the termination of contracts without legal risks.
But what are the other benefits of contract management via burofax for companies? Here are the details!
Benefits of the burofax to manage contracts
The solution brings multiple benefits to businesses:
- Legal security. The burofax has legal validity and can be used as evidence in court.
- Conflict reduction. By recording every communication, contractual disputes are minimized.
- Operational efficiency. The email bureaufax allows you to carry out contractual transactions quickly and easily.
Does your company need to manage contracts with suppliers and customers with maximum security and legal support? Our online postal burofax service for companies guarantees the guarantees you the formalization of contracts with customers and business partners in an efficient way.
Frequently Asked Questions
Is the online postal burofax legally valid in case of contractual disputes?
Yes, this service has the same legal validity as the traditional one and your company can use it as legal evidence in commercial litigation.
When should I use a burofax to manage contracts with suppliers or customers?
The bureaufax can be used between companies and collaborators when it is necessary to guarantee the traceability and validity of a contractual communication, such as modifications, claims or terminations.
How does the burofax help save time and money in contract management?
The use of the postal online bureaufax in commercial agreements allows the automation of a legally valid communication without the need for travel, reducing operating costs and speeding up processes.
Can I use the burofax to terminate contracts with suppliers or customers?
That’s right, it is possible to use the solution to terminate contractual agreements with suppliers and customers, ensuring that the termination is official and legally valid.