The role of the burofax in the digital transformation of corporate communication

The online postal bureaufax acts in the digital transformation of corporate communication as a valuable solution for companies seeking security, traceability and regulatory compliance in their notifications.

Unlike other forms of digital communication, the online postal online postal burofax for companies allows certifying the delivery of documents with full legal validity, something essential in sectors such as finance, human resources or in any claims management.

In this article we will talk about:

• The development of corporate communication in the digital era. From paper to digitalization.
• Reasons why this solution continues to be essential in digital transformation. Safety, compliance and efficiency.
• Challenges of business communication before digitalization. Problems such as lack of follow-up or high costs.
• How the burofax favors digital transformation in companies. It digitizes processes without losing legal validity and provides operational efficiency.
• Applications of the burofax sent through digital platforms in business communication. Uses in different sectors.
• Positive impact of adopting the online postal bureaufax on business transformation. Increased safety and cost savings, among other advantages.

Companies have moved from manual document management to digital systems that optimize processes and improve the efficiency of their operations. This digitization process has to ensure the legal validity of the procedure.

Although digitization has advanced in many areas, companies still need communications with legal validity and delivery confirmation, as traditional email or instant messaging does not meet these requirements.

The digitally sent bureaufax is a solution because it guarantees traceability of each mailing, certification of its contents and confirmation of receipt. This is especially important in situations such as:

• Dismissals and labor notifications.
• Claims claims in the financial sector.
• Sending contracts with legal guarantee in the real estate sector.

If you want to learn about the challenges companies faced before digitization, read on.

Before the digital transformation, companies had to face different problems in managing their certified communications.

• Difficulty in certifying receipt of key documents
  Sending important documents by mail did not guarantee that the addressee would receive them, which generated insecurity in sectors such as the legal and financial sectors.
• Legal risks due to lack of traceability in notifications
  Without verifiable proof of document delivery, companies could get into legal disputes and administrative complications.
• High document management and mailing costs
  The use of paper, printing and courier services represented a significant internal expense, in addition to slowing down processes.
• Decentralization and document loss in companies
  Physical storage and manual management of documents increased the risk of misplacement, leading to delays and lack of control.

Below, we explore how the online postal bureaufax helps overcome these challenges.

The bureaufax sent by a certified digital means allows companies to modernize their document management without losing security and legal validity. legal validity. Thanks to its integration in digital platforms, companies can:

• Automate shipments and centrally manage documents.
• Ensure traceability and certification of each notification.
• Reduce operating time and costs.

Read on for some examples of where online bureaufax is relevant to business communications.

Companies from different sectors use the bureaufax with digital delivery to optimize their certified communications.

A human resources department can use the online burofax to communicate dismissals, sanctions or contractual changes with legal validity.

In the real estate sector, a digitally sent burofax speeds up the signing of leases and the management of claims for non-payment.

Banks can notify customers about defaults or loan maturities with a certified receipt guarantee.

Now, read on if you want to know all the advantages of the online postal burofax in a corporate digital transformation strategy.

These are the main benefits of sending burofaxes through an online tool for the digital transformation of organizations.

An online burofax service, managed by a trusted platform such as CertySign o PostaMail, complies with security and privacy measures certified with ISO 27001 and 27701, and with regulations such as the eIDAS Regulation.

Facilitates administrative processes and reduces waiting times, improving communication with customers and employees.

Companies with a high volume of notifications, such as insurance companies, can automate their mailings efficiently.

The use of this service eliminates the need for printing and transportation within the companies themselves, reducing the corporate carbon footprint.

If you want to have a reliable online bureaufax service to support the digital transformation of your company, MailComms Group offers the most secure and efficient solutions. Contact us for more information!