Contract processing is an essential part of running a company. The certified email has full legal validity and combined with the electronic signature allows you to face these negotiations and agreements from a more advantageous perspective. It is a tool that provides agility and minimizes the risk of errors, simplifies the process and allows a more discreet communication.
Discover our certified email service and two areas in which its application is particularly efficient: work and relations with your customers and suppliers.
These points are discussed below:
- Advantages of certified e-mail for labor recruitment.
- Applications of certified email in agreements with suppliers and customers.
- Tips to efficiently implement certified digital mails in the contractual management of a company.
So you can automate automate your company’s communications with certified email.
How certified email improves labor contract administration
Relations between a company and its employees must be managed with extra care and sensitivity. It is an area in which decisions are made that affect people’s lives and, at the same time, have a decisive impact on the development of the business.
Little needs to be added to understand the importance of optimizing the way these contracts and communications are managed. What is the value of prioritizing the use of certified email for employment contracts? These are the most specific advantages:
- Automation of everything related to document management
Undoubtedly, this means considerable savings in time, personnel and costs for the company. But, no less interesting is the reduction of errors, an aspect especially valued by the worker. - Successful delivery and receipt of contracts
The delivery by certified e-mail is confirmed immediately. The employee does not have to wait for anything to have the contract in his hands and check whether it reproduces exactly what was agreed with the company. But, in addition, if there is any complaint or suggestion of change, it is also immediate.
This agility helps to reduce stress for the employee during the hiring process. And it allows the company to reduce the onboarding time of its workers, with the consequent positive impact on their productivity. - Commitment to sustainability
Anyone who is aware of the importance of caring for the environment is always willing to do their bit. The digital management of employment contracts is an opportunity to reduce paper and ink consumption. Also, the carbon footprint in case of having to move physically.
These are the keys to the correct use of email in dismissals and labor sanctions.
Use of certified email for customer and supplier contracts
Relations with customers and suppliers basically fall within the financial scope of a company. In this context, one does not have to be very imaginative to understand why special emphasis is placed on ensuring that these external communications are made with the utmost security, discretion and agility. Even more important, however, is the guarantee that these contracts and agreements can be presented as reliable evidence in claims, complaints or lawsuits.
By the way, all these requirements are not only convenient and beneficial to the company. Undoubtedly, they are a requirement valued by customers and suppliers themselves, and the advantages are bidirectional. Hence, certified email is an option that is gaining more and more followers.
As for the type of contracts that can be managed through a digital mail, it should be remembered that there are no limitations. However, these are the most frequent applications:
- Notifications of changes in contractual conditions with suppliers and customers, including the signing or termination of an agreement.
- Confirmation of authorizations and operations.
- Approval of budgets.
- Dispute or complaint management.
The online postal burofax is another formula for managing supplier and customer contracts.
Key aspects for implementing certified email in contract management
It is in your company’s best interest that digital communications for contract management guarantee the full validity of these documents. But it is also in your interest that this digital transformation really streamlines and simplifies these tasks.
For this reason, we make the following recommendations:
- Choose a qualified service provider.
- Opt for solutions that include multichannel communication, to have the possibility of certifying all your digital communications depending on what suits you.
- Incorporates the certified digital identification to protect you and your customers from identity fraud.
At MailComms Group we have digital communication solutions for all types of companies. We encourage you to get to know our Certified Electronic Notification service, we guarantee the legal validity of all your communications!
Frequently asked questions about certified email contract management
How does certified email ensure the legal validity of the contracts sent?
Basically, because these communications are verified by an external third party. The role of the qualified provider is key to verify the authenticity and unalterability of the entire process, its participants and contracts provided.
Does the use of certified email eliminate the need for paper contracts?
Rather than talking about elimination, we should see it as a legally valid and secure alternative to traditional paper-based contracts, especially in the field of human resources and financial activities. However, it is interesting to complement it with resources such as digital signatures and certified identity processes to reinforce the authenticity of the parties involved.
What are the advantages of certified email over traditional methods of sending contracts?
Like any digital communication, certified mail is a much faster, simpler and more agile system, without compromising the security or unalterability of the information. But it also offers other benefits over traditional mailings: greater traceability, easier access and secure custody.