Ensure the security and legal validity of your company's e-mails
Certified Email companies
Advantages of certified e-mail service for businesses
Email is one of the channels most used by companies to contact customers, employees and suppliers. Certifying these relevant messages, providing them with legal evidentiary value, is an investment that protects the interests of your business and offers:
- Immediate delivery
- Time and cost savings
- Traceability and custody
- A commitment to sustainability
How does our certified email service work?
A technical-legal consultancy of the communication to be certified is carried out.
Tailor-made design of the shipment process in our CertySign platform, according to the required evidences.
Quick and easy sending of e-mails by your employees
We trace, certify and take custody of the shipments, we also perform notarial deposit if required.
Do you want to switch to certified electronic notifications, by email, with full probative value?
Who is our certified email solution designed for?
MEDIUM-SIZED COMPANIES
Our certified email service guarantees the legality and security of your communications, without overloading your processes. You will be able to manage the sending in a simple way, while maintaining control at all times. Designed for law firms, ADR processes, administrative offices, groups, associations, etc.
LARGE CORPORATIONS
With our service, you will be able to send certified emails on a large scale, ensuring the traceability and legal validity of each communication. We offer customized integrations to adapt to the systems and needs of each corporation, guaranteeing an optimized workflow. Designed for companies in highly regulated sectors such as finance, insurance, utilities, public administrations, etc.
SOME OF THE CLIENTS WITH WHOM WE COLLABORATE
Features of the certified email service for companies
- Generate trust: Your brand image must always be present so that it is perceived as a trustworthy communication.
- Enriched: Possibility of integrating additional processes, such as electronic signature or identity verification.
- Intelligent: automatic channel switching based on your customer’s behavior to improve delivery rates.
- Integrable: Easy integration through API and native Salesforce connector.
- End to end: From communication design, composition, shipment, traceability, certification and custody.
With the legal guarantee of a trustworthy service provider qualified in certified electronic delivery
Certified emails sent through our platforms acquire probative value.
WHEN TO SEND A CERTIFIED E-MAIL?
- Procedures MASC.
- Registration or deregistration in debt collection files.
- Labor communications (sick leave, ERE, ERTE…).
- Customer notifications.
- Claim of quotas and non-payments.
- Convening of meetings.
- Debt refinancing.
- Granting of loans.
- Claiming unpaid invoices and debts.
- Legal authorizations before third parties.
- Product contracting (loans, deposits, insurance, etc.).
- Registration or cancellation of contracts.
FREQUENTLY ASKED QUESTIONS EMAIL CERTIFICATE FOR COMPANIES
Different sectorial and transversal regulations require that some communications with customers can be proven after they have been made.
Our certified email delivery complies with the characteristics established in the regulations and protects companies against possible customer complaints thanks to, among other things, traceability and evidence collection and custody.
While a traditional email has no legal backing, certified email is validated and provides a clear record of its content, date and exact time of sending and receiving on the recipient’s server. This service is crucial to ensure the integrity and security of important communications.
Our service is optimized to handle large volumes without compromising efficiency. We offer solutions that facilitate the sending and certification of multiple messages simultaneously, ensuring a fast and error-free workflow, ideal for companies that need to send mass communications.
Like any other email, the reception of a certified email is immediate under normal circumstances, that is, as long as the email address is operational and ready to receive emails. In any case, some sending solutions allow to make second delivery attempts or even combine channels based on the behavior of the receiver (in our case, SMS and WhatsApp) to gain efficiency.
A certified email sent through our systems has full legal validity as it complies with all the requirements established in the eIDAS regulation, such as, among other issues, the collection and custody of evidence or full traceability. In addition, our certified email benefits from our accreditation as a qualified provider of electronic trust services, which makes it extremely reliable.
The price of sending a certified email varies depending on the provider, its level of legal reliability, the services chosen and other commercial issues.
Security is a priority for us. The service uses advanced encryption and authentication technologies to protect your communications. In addition, the system is designed to comply with the strictest data protection regulations (such as RGPD in Europe and information security ( 27001, 27701) and other international laws, ensuring that all communications are safe, secure and legally valid.
Leave us your details so that our specialist can talk to you and get to know your company’s needs.
INCREASE YOUR DELIVERABILITY
Reach the recipient through different channels while maintaining traceability and certification of your shipment.
We custom design the most appropriate channel exchange process for your business, adapting it to your data and channel availability.
