How online bureaufax ensures privacy and security in your company according to ISO standards

The digitization of processes requires agility, but also legal and technical protection for the data being transmitted. For this reason, guaranteeing the privacy and security of your company thanks to the online postal bureaufax and ISO regulations is a necessity in the current context of business communications.

In this article we will talk about:

• Relevance of privacy and security in corporate notifications. Protect your information against risks and sanctions.
• Technical protections of the online postal bureaufax. Encryption, traceability and authentication for each shipment.
• ISO and eIDAS standards. Regulations that guarantee the legality and reliability of the service.

Protecting the information that flows between departments, partners or customers is essential to avoid financial losses, penalties or reputational damage, as we will see below.

The lack of control in the sending of legal notices can expose companies to multiple problems: documents that do not reach their destination, alteration of content, unauthorized access or inability to prove that they have been sent. These failures generate legal conflicts and weaken the company’s credibility with third parties.

Every organization must ensure that its document processes comply with current regulations. Sending documents without guarantees of protection and traceability can lead to non-compliance with regulations, resulting in penalties or loss of quality certifications.

👉 Improve document traceability with certified bureaufax.

Incorrect processing of confidential data, such as contracts or claims, may violate the Organic Law on Data Protection (LOPDGDD) and the RGPD. The consequences can range from financial penalties to legal litigation. Ensuring the privacy and security of your organization thanks to the online bureaufax helps to avoid such situations.

Read on to discover how the bureaufax sent by digital means protects your information from the very first moment.

Certified online bureaufax platforms use advanced technologies to secure every step of the process: from the drafting of the message to its receipt by the addressee .

Each bureaufax sent by a digital tool is encrypted using TLS protocols and other security systems that ensure that the content cannot be read or altered by third parties during transmission.

The online postal bureaufax generates certified acknowledgements of receipt, legally valid, that allow to prove the sending. This avoids any kind of vulnerability in document management.

Access systems are protected with double authentication and permission control. Only approved persons within the company can access content sent or received, reducing the risk of internal or external leaks.

Read on to find out which certifications apply.

Having a supplier that respects international standards not only improves document management in the use of the online postal bureaufax, but also offers legal support in the event of audits or litigation.

• ISO 27001: information security management. Endorses that effective controls are in place to protect business information.
• ISO 27701: data protection and GDPR compliance. Certifies the implementation of a robust privacy management system.
• ISO 9001: quality in document process management. Guarantees an efficient and controlled methodology for each shipment.
• Compliance with eIDAS regulations for electronic certification. Ensures the legal validity of the digital delivery bureaufax throughout the European Union.

MailComms Group’ s platforms , such as PostaMail y CerySign, comply with all these regulations, offering companies a reliable, secure and legally recognized online postal bureaufax service.

If you are a company in the insurance, health, administrative or any other sector and want to implement a solution that protects your confidential communications, contact us and we will advise you and we will advise you without obligation.