Online postal bureaufax for labor dispute management: Legal protection and efficiency

The burofax used to be identified with a formula for notifying legal disputes. The digital transformation of companies through electronic certified communications has given it greater prominence. Now, the online postal burofax has become one of the preferred means of delivery for labor matters of all kinds. Advantages of using this tool? This is what we analyze, focusing on its efficiency and the legal protection it provides.

On this occasion, we dwell on these basic issues:

• A review of what the online postal bureaufax is and how it works.
• Differences with other systems used to notify labor issues: registered letter, traditional bureaufax, certified email.
• Where data security and confidentiality are demonstrated to be strengthened.

We remind the differences between the postal online bureaufax and the electronic bureaufax.

Until recently, companies were familiar with the traditional bureaufax mechanism. With the advent of certified digital communications, the online postal bureaufax has been discovered as the perfect symbiosis between physical and digital messages.

This formula makes it possible to manage the entire process from a computer and, in the end, the recipient receives the printed and enveloped documentation at the address indicated on the delivery. In addition, it is faster, with delivery times of between 1-3 days in national territory.

There are different mechanisms for using the online postal bureaufax. At MailComms Group we make it easy for you:

• Your company has different channels to send us the physical documents.
• In our facilities, it is our professionals who take care of the printing, handling, enveloping and delivery of the paperwork to the Post Office. This is a security plus, since it is a space with the maximum security guarantees, as shown by the ISO certifications granted to our company.
• We work with Correos, which allows greater reliability and agility in deliveries (24-72 hours).
• We make different delivery attempts.
• We certify and safeguard all data and information, with guaranteed security and easy access when your company needs to consult it.

Here we explain how the online postal bureaufax optimizes your company’s operational efficiency.

Communications on labor issues are particularly sensitive. The most significant case is dismissals, due to the consequences that can result from an incorrect management of the communication. However, no less care must be taken in matters such as sanctions or any contractual modification.

However, it is also true that there are other types of more ordinary communications, without so many confidentiality or security requirements. For this reason, the ideal is to have different communication tools and to be able to choose the most appropriate one for each matter. This way, resources are not wasted unnecessarily, while legal and security guarantees are optimized when necessary.

In this sense, the online postal burofax is the best option for notifications related to labor disputes. These are communications that must have the maximum legal validity and ensure the confidentiality of the data at all times (sending, handling and storage).

The Certified letter is, without a doubt, the least effective option for communications of labor disputes. If we look at the legal validity, here only the identity of the participants and the date of delivery are certified. The authenticity of the content does not occur during the sending, but neither in the process of storage and possible future access.

In the case of the online postal bureaufax, the content of the communication is also certified, giving it greater legal probative value.

E-mails are an immediate and very simple way to conduct business communications. In addition, their evidentiary validity can be reinforced with added verifications such as the electronic signature or acknowledgement of receipt, to cover certain gaps in the identification of the recipient.

It is true that the postal online bureaufax delays delivery, but its legal robustness makes it the most complete option in cases that require legal certainty without any loopholes.

These are the main differences between the certified email and the online bureaufax. differences between certified email and online bureaufax.

With the postal online bureaufax managed through a qualified provider, your company can be sure that the generic regulations of the GDPR (General Data Protection Regulation) are complied with . Also, the recently approved eIDAS 2.

However, you also need to comply with the specific labor law regulations. We have already pointed out that the formal part is complied with and the content has to be adjusted to the requirements of the law when drafting. such as the Workers’ Statute. But, this aspect is the same no matter which channel you choose.

In any case, we leave you some recommendations so that the implementation of the online postal bureaufax is optimal and your company gets the most out of this tool.

• Implements a clear protocol of the cases in which the online bureaufax should be chosen.
• Make sure that the service is compatible or integrable with the HRM (Human Resources Management system). This will allow you to automate processes, without having to change platforms.
• Train and educate your employees. It is a simple system, but it is important to know how to write and plan these communications.
• Keep track of the results. You can always detect any gaps or needs that require improvement.

Are you looking for a comprehensive and efficient solution to incorporate the online bureaufax in your company? Contact us! MailComms Group offers you effective tools such as PostaMail, with full guarantee of security and privacy.