When it comes to sending certified communications from a company, it is common to have doubts about which type of solution to use. Understanding the difference between online postal bureaufax and electronic bureaufax is essential to make the right decision, especially when there are legal issues at stake.
Although both can be sent digitally, their form of delivery and the legal validity they offer are not the same.
Here, we explain:
- What is an online postal bureaufax. Definition and use.
- What is an electronic bureaufax. Clarification of the concept and usefulness.
- Difference between both types. Delivery format, traceability, security, legal validity, speed and shipping costs.
What is an online postal burofax?
It is a method of sending a certified communication from a digital environment, but whose delivery is made physically on paper, through a courier service.
In the case of MailComms Group, it is sent from an online platform and distributed by Correos Correos, guaranteeing complete traceability and solid legal support.
This format allows companies to avoid travel and face-to-face management, without sacrificing the reliability of a certified and physical shipment.
Online postal bureaufax: when to use it and why
It is especially useful in situations where you need to ensure that the recipient receives the communication on paper, with acknowledgement of receipt and where reliable proof of delivery is required. Some frequently used cases:
- Claims to customers or suppliers.
- Legal communications.
- Notifications of non-payment.
- Dismissals or labor sanctions.
Discover the key key differences between online burofax and electronic notifications. Choose the right option for your legal communications.
What is an electronic bureaufax?
This solution allows notifications to be sent via digital media such as email, SMS or even WhatsApp. In doing so, the recipient does not receive a physical document, but a digital file or message with evidentiary value, if certain requirements are met.
It is often used to expedite urgent communications, provided that there is a provider that guarantees the certification of the sending and the identification of the recipient.
Electronic bureaufax: when is it the best option?
The service is recommended when:
- Fast and cost-effective communication is needed .
- Urgency takes preced ence over physical support.
- This is an informative message that is not legally essential.
However, caution must be exercised: not all electronic bureaufax providers guarantee the same legal validity as a postal bureaufax. The identification of the recipient or the issuance of acknowledgement of receipt are not always ensured.
We invite you to read on to see the detailed difference between the two types.
Do you know what an electronic bureaufax is? Discover how to use it to speed up your certified communications.
Online postal bureaufax vs. electronic bureaufax: What is the difference?
Although both can be sent from a digital platform, let’s look at the difference between the postal online bureaufax and the electronic bureaufax.
- Delivery format: physical vs. digital. The online burofax is delivered on paper by a letter carrier; the electronic one, through email, SMS or messaging apps as popular as WhatsApp.
- Legal validity and delivery certification. Both the online postal bureaufax and the electronic bureaufax can have the same legal validity, as long as the evidence collection requirements are fulfilled. Even so, in the case of the online bureaufax, especially when it is distributed by a state entity such as Correos, the guarantee of reliability is greater. the burofax is a legally valid option for your important communications for your important communications and how to guarantee its validity.
- Traceability and safety. The postal bureaufax allows full traceability and identification of the recipient; in the electronic bureaufax, this traceability and identification capacity depend on the service provider.
- Cost and speed of shipment. The electronic bureaufax is usually faster and cheaper, but its legal veracity will depend on the evidence it collects. In the case of the online bureaufax, the legal guarantee is full.
At MailComms Group we offer an online postal bureaufax service designed specifically for companies that need to to send certified notifications with full legal validity, without complications or travel.
Through our digital platforms (CertySign y PostaMail), you can manage your shipments in a few clicks and we take care of the rest: we print, envelope and send the burofax through Correos.
Frequently asked questions on the differences between online and electronic postal bureaufaxes
What is the main difference between an online postal bureaufax and an electronic bureaufax?
The main difference is in the form of delivery and the level of legal validity. Postal mail is physically delivered with reliable evidence and acknowledgement of receipt. The electronic one depends on the channel and the supplier.
Do both types of burofaxes have the same legal validity?
Not necessarily. The online bureaufax has a stronger legal backing, especially if it is delivered by a state entity such as Correos. In the case of the electronic one, the validity will depend on the type of certification and the service provider.
Which of the two methods is faster?
The electronic bureaufax usually arrives in a matter of seconds, while the online postal bureaufax can take between 24 and 72 hours, depending on the destination .
Which option is more secure for confidential documents?
The postal bureaufax, when delivered by hand and with confirmation of physical receipt, offers greater security for sensitive documents.
When is it advisable to use an online postal bureaufax instead of an electronic one?
When you believe that such communication may be admissible as evidence in a court of law.
Which option is better for international communications?
It will depend on the country and the urgency. The postal bureaufax is not a recognized means in all countries, it may be more secure in legal terms, but the electronic one is more agile. Even so, if legal security is a priority, it is better to opt for the postal bureaufax, especially if you have a reliable operator.