{"id":38660,"date":"2025-12-10T12:43:14","date_gmt":"2025-12-10T11:43:14","guid":{"rendered":"https:\/\/mailcommsgroup.com\/?p=38660"},"modified":"2025-12-10T15:07:55","modified_gmt":"2025-12-10T14:07:55","slug":"advantages-burofax-postal-online-vs-traditional-methods","status":"publish","type":"post","link":"https:\/\/mailcommsgroup.com\/en\/blog\/advantages-burofax-postal-online-vs-traditional-methods\/","title":{"rendered":"Advantages of using online postal bureaufax versus traditional methods"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row type=&#8221;grid&#8221; css=&#8221;.vc_custom_1547557263471{margin-bottom: 0px !important;padding-bottom: 0px !important;}&#8221;][vc_column dp_animation=&#8221;&#8221; el_class=&#8221;El nuevo reglamento europeo obliga a recabar el consentimiento expl\u00edcito para el tratamiento de los datos de car\u00e1cter personal&#8221; font_color=&#8221;#81d742&#8243;][vc_single_image image=&#8221;38670&#8243; img_size=&#8221;full&#8221; css=&#8221;&#8221;][vc_raw_html css=&#8221;&#8221;][\/vc_raw_html][\/vc_column][\/vc_row][vc_row type=&#8221;grid&#8221; css=&#8221;.vc_custom_1679050935288{margin-top: 0px !important;padding-top: 0px !important;}&#8221;][vc_column dp_animation=&#8221;&#8221; css=&#8221;.vc_custom_1547557427896{padding-top: 0px !important;}&#8221;][vc_empty_space height=&#8221;80px&#8221; css=&#8221;.vc_custom_1742553516084{margin-top: -70px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1765358481139{padding-top: 50px !important;padding-right: 50px !important;padding-bottom: 50px !important;padding-left: 50px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<span style=\"font-size: 20px;\"><strong>Table of Contents  <\/strong><\/span><\/p>\n<ol>\n<li><a href=\"#uno\">Differences between the online postal bureaufax and traditional methods<\/a><\/li>\n<li><a href=\"#dos\">Main advantages of the online postal bureaufax over traditional methods<\/a><\/li>\n<li><a href=\"#tres\">Frequently asked questions on the advantages of using online postal bureaufax versus traditional methods<\/a><\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_empty_space height=&#8221;110px&#8221; css=&#8221;.vc_custom_1761136903957{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]Companies increasingly need to communicate with their customers, suppliers or employees, and with the increasing volume of document exchange, it is important to simplify internal processes while maintaining the security and legal validity of these communications. Part of this activity is substantially improved <strong>if <a href=\"https:\/\/mailcommsgroup.com\/en\/certified-notifications\/online-burofax\/\">online postal bureaufax<\/a> is used instead of traditional systems.<\/strong> It is undoubtedly a key formula in the digital transformation of companies. <\/p>\n<p>To better understand this renovating role, we develop these aspects:<\/p>\n<ul>\n<li>The differences in operation between the online postal bureaufax and the traditional methods, especially the letter and the postal bureaufax.<\/li>\n<li>Main advantages of its use.<\/li>\n<\/ul>\n<p><strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/how-to-send-a-burofax\/\">What is an online burofax and how is it sent?<\/a><\/strong><\/p>\n<div class=\"section\">\r\n\t\t<div  class=\"row morado bg-morado-claro pd-t-20 pd-b-20 banner-goto bd-r-20\" style=\"background-image:url(https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2023\/11\/Banners_Blog_Burofax_01.jpg);\">\r\n\t\t\r\n\t\t<div class=\"flex vcenter height\">\t\t<div class=\"col2-3\">\r\n\t\t\t\t\t\t<div class=\"pd-20 negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<h4><span style=\"font-size: 24px;color: #fff;text-shadow: 0px 1px 8px black;\">Get to know our online postal burofax system and send burofaxes to your customers quickly and securely.  <strong>Our clients send thousands of bureaufaxes a day.<\/strong><\/span><\/h4>\n\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"col1-3\">\r\n\t\t\t\t\t\t<div class=\"pd-20 align-c negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<a  href=\"https:\/\/mailcommsgroup.com\/en\/certified-notifications\/online-burofax\/\"  class=\"btn negro bg-blanco \">More about Burofax online<\/a>\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t\r\n\t<\/div>\r\n\t\r\n<\/div>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1761136906628{margin-top: -100px !important;}&#8221; el_id=&#8221;uno&#8221;][vc_column_text css=&#8221;.vc_custom_1765357467490{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h2 style=\"margin-top: 0;\"><span style=\"color: #000000;\"><strong>Differences between the online postal bureaufax and traditional methods<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]There are many communication channels for sending documents. Depending on the sensitivity of the issues, <strong>the deadlines or the legal security requirements of the matter being handled,<\/strong> <strong>it is necessary to use those that reinforce issues such as full traceability or legal backing of each submission.<\/strong> <\/p>\n<p>Traditionally, this extra verification was provided by the certification mechanism for postal items. This is a formula that verifies that the shipment has been sent and certain data relating to it (date, sender and receiver), as well as allowing a certain degree of traceability. Until not long ago, this certification could only be requested by physically going to the post office or some courier companies, where there were two possibilities.<br \/>\n[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1761136909292{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1761135591316{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>The registered letter<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]This type of mailing only certifies whether the letter has been delivered or returned (the reason is specified) at its destination. Nothing is verified as to the contents of the letter. As a consequence, it is not a method that has full legal validity.  <\/p>\n<p>Undoubtedly, the <strong>online postal bureaufax has notable differences with respect to the registered letter:<\/strong><\/p>\n<ul>\n<li>There is complete traceability of the entire process.<\/li>\n<li>The content is guaranteed to be unalterable.<\/li>\n<li>Compliance with all current legal requirements<\/li>\n<li>The following evidence is collected and stored: sender, delivery (made available on the destination host), contents (email\/HTML and\/or attachment) and recipient identification.<\/li>\n<\/ul>\n<p>As a result, it is a tool with full legal validity, which can be used as reliable evidence in any legal dispute. With the advantage that the management is completely digital, without having to physically move in any step of the process.<br \/>\n[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1761136912964{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1765357623442{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>The postal bureaufax (physical management)<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]In this case, there are more points in common with the online postal bureaufax, especially in terms of full legal validity. However, you have to physically go to an office to send it. The digital mechanism wins in agility and cost savings, because you do not have to move from your desk to send it, you use the computer.  <\/p>\n<p>The <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/burofax-online-vs-electronic-notifications\/\">postal bureaufax online also presents differences with respect to other electronic communications,<\/a><\/strong> as you can see.<\/p>\n<div class=\"section\">\r\n\t\t<div  class=\"row morado bg-morado-claro pd-t-20 pd-b-20 banner-goto bd-r-20\" style=\"background-image:url(https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2023\/11\/Banners_Blog_Burofax_02.jpg);\">\r\n\t\t\r\n\t\t<div class=\"flex vcenter height\">\t\t<div class=\"col3-5\">\r\n\t\t\t\t\t\t<div class=\"pd-20 negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<h4><span style=\"font-size: 20px; color: #fff; text-shadow: 0px 1px 8px black;\"><strong>Interested in sending burofax online?<\/strong><br \/>\nAt MailComms Group we are experts (more than 12 years) in integrating and sending online burofaxes.<\/span><\/h4>\n\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"col2-5\">\r\n\t\t\t\t\t\t<div class=\"pd-20 align-c negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<div class=\"btn negro bg-blanco open-contact\">Contact a specialist now<\/div>\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t\r\n\t<\/div>\r\n\t\r\n<\/div>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1761136918508{margin-top: -100px !important;}&#8221; el_id=&#8221;dos&#8221;][vc_column_text css=&#8221;.vc_custom_1765357700081{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h2 style=\"margin-top: 0;\"><span style=\"color: #000000;\"><strong>Main advantages of the online postal bureaufax over traditional methods<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]Nobody doubts that the online postal bureaufax is a <strong>tool for the modernization of companies.<\/strong> It combines the best of the physical and digital worlds in communications, that is, the physical delivery of the document, with the agility of digital channels.<\/p>\n<p>It helps to speed up and reinforce the security of legal communications, while reducing the costs and time spent on these matters. But let&#8217;s take a closer look at these issues, which represent a decisive step forward in the management of certain tasks in a company.<br \/>\n[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1761136921428{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1765357754209{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>Full legal validity<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]The requirement for an online postal bureaufax to be accepted by the judge in a litigation lies with the provider contracted to provide this service. This must ensure that the evidences collected on the communication process and those generated in their systems, are produced as established in the regulation (EU) 910\/2014 eIDAS.[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1761136921428{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1765357783927{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>Reduced risk of failure or loss<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]To send a postal bureaufax online <strong>, there is no need to move or handle the documents, or at least the handling of the documents is reduced to a minimum.<\/strong> This means that there is less chance of them getting lost or damaged. It is the provider&#8217;s professionals, in their secure facilities prepared for this activity, who take care of printing and enveloping. <\/p>\n<p>In addition, the service can be customized through integration with the corporate systems of each company. This makes it possible to digitize the sending and tracking of communications, guaranteeing a more agile and secure workflow.<br \/>\n[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1761136923684{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1765357830217{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>Data protection and confidentiality<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]It is important that the online postal bureaufax is managed through a Qualified Trusted Service Provider in certified electronic delivery. This qualification guarantees effective compliance with the European regulatory framework on data security and privacy (RGPD and LOPDGDD).[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1761136926500{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1765357858952{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>Digitization of notifications<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]Companies that have a large volume of notifications on a continuous basis, will notice a great change in agility and simplification of tasks by digitizing the management and monitoring of these communications with online postal bureaufax.<br \/>\n[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1761136928697{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1765357892932{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>Comunicaciones fehacientes<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]The online burofax provides transparency and maximum traceability, in addition to being a <strong>more agile and simple mechanism<\/strong>.<\/p>\n<p>In the end, using this mechanism for reliable notifications simplifies the procedure and increases your confidence, because it is perceived as more secure. All this results in <strong>an improvement of communication and relations in general.<\/strong> <\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-38675 aligncenter\" title=\"main-advantages-burofax-online\" src=\"https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2025\/10\/principales-ventajas-burofax-online.webp\" alt=\"Differences between online bureaufax and other traditional methods\" width=\"650\" height=\"439\" srcset=\"https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2025\/10\/principales-ventajas-burofax-online.webp 650w, https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2025\/10\/principales-ventajas-burofax-online-300x203.webp 300w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" \/><\/p>\n<p>At MailComms Group we are convinced of the importance of certified digital communications and the boost they can give to your company. Meet our platforms <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/technology-platforms\/certysign\/\">CertySign<\/a><\/strong> o <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/technology-platforms\/postamail\/\">PostaMail<\/a><\/strong> and you will find numerous situations in which to use them.[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1761136933036{margin-top: -100px !important;}&#8221; el_id=&#8221;tres&#8221;][vc_column_text css=&#8221;.vc_custom_1765358245402{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h2 style=\"margin-top: 0;\"><span style=\"color: #000000;\"><strong>Frequently asked questions on the advantages of using online postal bureaufax versus traditional methods<br \/>\n<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_empty_space height=&#8221;10px&#8221;][vc_toggle title=&#8221;Can I refuse to receive a postal burofax online?&#8221; style=&#8221;arrow&#8221; color=&#8221;black&#8221; custom_font_container=&#8221;tag:h3|font_size:20px|text_align:left&#8221; custom_google_fonts=&#8221;font_family:Dosis%3A200%2C300%2Cregular%2C500%2C600%2C700%2C800|font_style:700%20bold%20regular%3A700%3Anormal&#8221; css=&#8221;&#8221; use_custom_heading=&#8221;true&#8221; custom_el_class=&#8221;mg-b-0 fondo-gris-preguntas-frecuentes&#8221;]<\/p>\n<p style=\"font-size: 16px;\">It may be that the addressee refuses to accept or not to withdraw from the corresponding office such a bureaufax. This can occur for various reasons, such as lack of interest, ignorance or refusal to face a legal situation. However, it is important to keep in mind that the rejection or non-withdrawal of a burofax does not exempt the addressee from his legal responsibilities.<\/p>\n<p>[\/vc_toggle][vc_toggle title=&#8221;Is the online postal burofax more expensive than traditional methods?&#8221; style=&#8221;arrow&#8221; color=&#8221;black&#8221; custom_font_container=&#8221;tag:h3|font_size:20px|text_align:left&#8221; custom_google_fonts=&#8221;font_family:Dosis%3A200%2C300%2Cregular%2C500%2C600%2C700%2C800|font_style:700%20bold%20regular%3A700%3Anormal&#8221; css=&#8221;&#8221; use_custom_heading=&#8221;true&#8221; custom_el_class=&#8221;mg-b-0 fondo-gris-preguntas-frecuentes&#8221;]<\/p>\n<p style=\"font-size: 16px;\">The <strong>cost of the service depends on the supplier<\/strong> but, in general, there is a reduction in costs for physical transfer or the cost of enveloping material.<\/p>\n<p>[\/vc_toggle][vc_toggle title=&#8221;Does the online postal burofax have the same legal validity as other traditional methods?&#8221; style=&#8221;arrow&#8221; color=&#8221;black&#8221; custom_font_container=&#8221;tag:h3|font_size:20px|text_align:left&#8221; custom_google_fonts=&#8221;font_family:Dosis%3A200%2C300%2Cregular%2C500%2C600%2C700%2C800|font_style:700%20bold%20regular%3A700%3Anormal&#8221; css=&#8221;&#8221; use_custom_heading=&#8221;true&#8221; custom_el_class=&#8221;mg-b-0 fondo-gris-preguntas-frecuentes&#8221;]<\/p>\n<p style=\"font-size: 16px;\"><strong>The online postal burofax has full legal validity and can be used as reliable proof in any legal dispute.<\/strong>  There are traditional systems that also have this level, but others, such as the registered letter, do not.<\/p>\n<p>[\/vc_toggle][vc_toggle title=&#8221;Is an online postal burofax faster than other traditional methods?&#8221; style=&#8221;arrow&#8221; color=&#8221;black&#8221; custom_font_container=&#8221;tag:h3|font_size:20px|text_align:left&#8221; custom_google_fonts=&#8221;font_family:Dosis%3A200%2C300%2Cregular%2C500%2C600%2C700%2C800|font_style:700%20bold%20regular%3A700%3Anormal&#8221; css=&#8221;&#8221; use_custom_heading=&#8221;true&#8221; custom_el_class=&#8221;mg-b-0 fondo-gris-preguntas-frecuentes&#8221;]<\/p>\n<p style=\"font-size: 16px;\">From our platforms there are two delivery options, 24 or 72 hours. By managing it from your company&#8217;s computer, you also save travel time. <\/p>\n<p>[\/vc_toggle][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row type=&#8221;grid&#8221; css=&#8221;.vc_custom_1547557263471{margin-bottom: 0px !important;padding-bottom: 0px !important;}&#8221;][vc_column dp_animation=&#8221;&#8221; el_class=&#8221;El nuevo reglamento europeo obliga a recabar el consentimiento expl\u00edcito para el tratamiento de los datos de car\u00e1cter personal&#8221; font_color=&#8221;#81d742&#8243;][vc_single_image image=&#8221;38670&#8243; img_size=&#8221;full&#8221; css=&#8221;&#8221;][vc_raw_html css=&#8221;&#8221;][\/vc_raw_html][\/vc_column][\/vc_row][vc_row type=&#8221;grid&#8221; css=&#8221;.vc_custom_1679050935288{margin-top: 0px !important;padding-top: 0px !important;}&#8221;][vc_column dp_animation=&#8221;&#8221; css=&#8221;.vc_custom_1547557427896{padding-top: 0px !important;}&#8221;][vc_empty_space height=&#8221;80px&#8221; 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