{"id":38639,"date":"2025-12-10T12:38:19","date_gmt":"2025-12-10T11:38:19","guid":{"rendered":"https:\/\/mailcommsgroup.com\/?p=38639"},"modified":"2025-12-10T15:11:34","modified_gmt":"2025-12-10T14:11:34","slug":"burofax-online-improve-document-management-documents-insurance-sector","status":"publish","type":"post","link":"https:\/\/mailcommsgroup.com\/en\/blog\/burofax-online-improve-document-management-documents-insurance-sector\/","title":{"rendered":"How online postal bureaufax improves document management in the insurance industry"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row type=&#8221;grid&#8221; css=&#8221;.vc_custom_1547557263471{margin-bottom: 0px !important;padding-bottom: 0px !important;}&#8221;][vc_column dp_animation=&#8221;&#8221; el_class=&#8221;El nuevo reglamento europeo obliga a recabar el consentimiento expl\u00edcito para el tratamiento de los datos de car\u00e1cter personal&#8221; font_color=&#8221;#81d742&#8243;][vc_single_image image=&#8221;38649&#8243; img_size=&#8221;full&#8221; css=&#8221;&#8221;][vc_raw_html css=&#8221;&#8221;][\/vc_raw_html][\/vc_column][\/vc_row][vc_row type=&#8221;grid&#8221; css=&#8221;.vc_custom_1679050935288{margin-top: 0px !important;padding-top: 0px !important;}&#8221;][vc_column dp_animation=&#8221;&#8221; css=&#8221;.vc_custom_1547557427896{padding-top: 0px !important;}&#8221;][vc_empty_space height=&#8221;80px&#8221; css=&#8221;.vc_custom_1742553516084{margin-top: -70px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1765284514421{padding-top: 50px !important;padding-right: 50px !important;padding-bottom: 50px !important;padding-left: 50px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<span style=\"font-size: 20px;\"><strong>Table of Contents  <\/strong><\/span><\/p>\n<ol>\n<li><a href=\"#uno\">What is the online postal bureaufax?<\/a><\/li>\n<li><a href=\"#dos\">Advantages of the online postal bureaufax for document management in the insurance industry<\/a><\/li>\n<li><a href=\"#tres\">Frequently asked questions on how online postal bureaufax improves document management in the insurance industry<\/a><\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_empty_space height=&#8221;110px&#8221; css=&#8221;.vc_custom_1765284519114{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]The insurance market is one of the most interested in digital transformation. A sector in which <g id=\"gid_0\">agility in communications and document exchange are key, it<\/g> especially benefits from the advantages of using digital channels for its communication with customers. Of all of them, <strong>the <a href=\"https:\/\/mailcommsgroup.com\/en\/certified-notifications\/online-burofax\/\">online postal burofax<\/a> is one of the best suited to the specific requirements of insurance companies, as we demonstrate below.<\/strong>  <\/p>\n<p>We will go deeper into this topic by addressing two essential aspects:<\/p>\n<ul>\n<li>The concept of online postal bureaufax and its peculiarities.<\/li>\n<li>The advantages it brings to an insurance company&#8217;s documentary communications.<\/li>\n<\/ul>\n<p>It is time to remember the differences between the <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/difference-burofax-postal-online-burofax-electronic\/\">postal online bureaufax and the electronic bureaufax.<\/a><\/strong><\/p>\n<div class=\"section\">\r\n\t\t<div  class=\"row morado bg-morado-claro pd-t-20 pd-b-20 banner-goto bd-r-20\" style=\"background-image:url(https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2023\/11\/Banners_Blog_Burofax_01.jpg);\">\r\n\t\t\r\n\t\t<div class=\"flex vcenter height\">\t\t<div class=\"col2-3\">\r\n\t\t\t\t\t\t<div class=\"pd-20 negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<h4><span style=\"font-size: 24px;color: #fff;text-shadow: 0px 1px 8px black;\">Get to know our online postal burofax system and send burofaxes to your customers quickly and securely.  <strong>Our clients send thousands of bureaufaxes a day.<\/strong><\/span><\/h4>\n\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"col1-3\">\r\n\t\t\t\t\t\t<div class=\"pd-20 align-c negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<a  href=\"https:\/\/mailcommsgroup.com\/en\/certified-notifications\/online-burofax\/\"  class=\"btn negro bg-blanco \">More about Burofax online<\/a>\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t\r\n\t<\/div>\r\n\t\r\n<\/div>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1765284520923{margin-top: -100px !important;}&#8221; el_id=&#8221;uno&#8221;][vc_column_text css=&#8221;.vc_custom_1765284012260{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h2 style=\"margin-top: 0;\"><span style=\"color: #000000;\"><strong>What is the online postal bureaufax?<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]Fortunately, the digitization of business communications has evolved at a dizzying pace in recent years. This has led to the creation of different solutions, so that the company can choose the most appropriate one for each situation. <\/p>\n<p>However, this diversification of solutions can lead to errors, because the differences are not clear and, therefore, which is the optimal one depending on each situation. So let&#8217;s start by remembering what is the online postal bureaufax. It is an <strong>interesting combination of online management and delivery of documents in traditional paper format,<\/strong> which works as follows:  <\/p>\n<ul>\n<li>The customer sends the bureaufax comfortably from his computer.<\/li>\n<li>The information and documents are managed through our platforms, with total guarantee of security and data protection.<\/li>\n<li>We print, envelop in a secure environment and distribute through Correos because we are their Commercial Agent.<\/li>\n<li>As qualified trust service providers, we collect and safeguard certifiable evidence. In the case of the bureaufax they are: sender, delivery (PEE, Electronic Proof of Delivery), contents and identification of the receiver. <\/li>\n<\/ul>\n<p>Find out when <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/burofax-online-vs-electronic-notifications\/\">online postal burofax or other electronic notifications are right for your company.<\/a><\/strong><\/p>\n<div class=\"section\">\r\n\t\t<div  class=\"row morado bg-morado-claro pd-t-20 pd-b-20 banner-goto bd-r-20\" style=\"background-image:url(https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2023\/11\/Banners_Blog_Burofax_02.jpg);\">\r\n\t\t\r\n\t\t<div class=\"flex vcenter height\">\t\t<div class=\"col3-5\">\r\n\t\t\t\t\t\t<div class=\"pd-20 negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<h4><span style=\"font-size: 20px; color: #fff; text-shadow: 0px 1px 8px black;\"><strong>Interested in sending burofax online?<\/strong><br \/>\nAt MailComms Group we are experts (more than 12 years) in integrating and sending online burofaxes.<\/span><\/h4>\n\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"col2-5\">\r\n\t\t\t\t\t\t<div class=\"pd-20 align-c negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<div class=\"btn negro bg-blanco open-contact\">Contact a specialist now<\/div>\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t\r\n\t<\/div>\r\n\t\r\n<\/div>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1765284523499{margin-top: -100px !important;}&#8221; el_id=&#8221;dos&#8221;][vc_column_text css=&#8221;.vc_custom_1765284120027{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h2 style=\"margin-top: 0;\"><span style=\"color: #000000;\"><strong>Advantages of the online postal bureaufax for document management in the insurance industry<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]The certification process is key to give legal validity to communications. In the case of an insurance company, in a highly regulated industry, it is imperative that all general and specific rules affecting its legal communications are complied with. <\/p>\n<p>With the online postal burofax this aspect is guaranteed, but there are also other benefits for the insurance companies that use this method.[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1765284525907{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1761128569980{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>Full legal validity<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]Legal communications by online postal bureaufax have all the legal guarantees, as recognized in various judgments. That is, provided that the evidence collected and generated is produced in accordance with the provisions of Regulation (EU) 910\/2014 eIDAS. <\/p>\n<p>In addition, the law recognizes full validity to the evidences that present as certified events the sender, the delivery, the content and the identification of the receiver. This is fulfilled by the online postal bureaufax, which, in addition, is reinforced by the physical delivery of the document. <\/p>\n<p>Here you can see how the <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/burofax-online-privacy-privacy-assurance-security-iso-regulations\/\">online postal bureaufax guarantees privacy and security according to ISO standards.<\/a><\/strong>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1765284528158{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1761128635876{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>Traceability of documents<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]The online postal bureaufax allows detailed, real-time tracking of all stages of the mailing process. Everything is traced and can be consulted at any time. There is no possibility of doubts or alteration of the documents.  <\/p>\n<p>This traceability occurs because each mailing made with an online postal bureaufax is registered in a digital platform, where the status of the document can be consulted in real time.<\/p>\n<p>In addition, with the <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/test-delivery-electronic-what-is-it\/\">Proof of Electronic Delivery<\/a><\/strong> (PEE) you obtain an electronic certificate provided by the person responsible for the physical delivery of the document.<\/p>\n<p>You may be interested to learn about these <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/strategies-improve-traceability-legal-documents-legal-insurers\/\">strategies to improve the traceability of insurance documents.<\/a><\/strong>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1765284531091{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1761128695172{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>Transparency in communications<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]A failure or confusion in the delivery of a document can lead to a legal dispute. In a sector such as the insurance industry, where the raw material of work is the exchange of documents, the probability of suffering this type of incident is higher. <\/p>\n<p>The online postal bureaufax avoids any ambiguity, as the entire process can be clearly tracked. <strong>Transparency translates into predictability:<\/strong> the intervening parties are more aware of their rights and obligations.[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1765284533451{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1761128733492{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>Improved customer experience<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]Qualities such as the transparency and traceability of the online postal bureaufax reduce to a minimum the space for conflicts or problems with customers or suppliers of an insurer.<\/p>\n<p>This issue is important for your company, but it is also <strong>very positively valued by users.<\/strong> It generates a feeling of trust that usually ends up generating more lasting relationships.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-38651 aligncenter\" title=\"advantages-burofax-online-insurers\" src=\"https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2025\/10\/ventajas-burofax-online-aseguradoras.webp\" alt=\"Benefits of online burofax for insurers\" width=\"650\" height=\"274\" srcset=\"https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2025\/10\/ventajas-burofax-online-aseguradoras.webp 650w, https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2025\/10\/ventajas-burofax-online-aseguradoras-300x126.webp 300w\" sizes=\"auto, (max-width: 650px) 100vw, 650px\" \/><\/p>\n<p>At <strong>MailComms Group<\/strong> we offer you our virtual post office, <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/technology-platforms\/postamail\/\">PostaMail.<\/a><\/strong> It is the tool your insurance company needs to improve its document management.[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1761129807909{margin-top: -100px !important;}&#8221; el_id=&#8221;tres&#8221;][vc_column_text css=&#8221;.vc_custom_1765284363124{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h2 style=\"margin-top: 0;\"><span style=\"color: #000000;\"><strong>Frequently asked questions on how online postal bureaufax improves document management in the insurance industry<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_empty_space height=&#8221;10px&#8221;][vc_toggle title=&#8221;Can the online postal bureaufax be used for the management of sensitive documents for insurers?&#8221; style=&#8221;arrow&#8221; color=&#8221;black&#8221; custom_font_container=&#8221;tag:h3|font_size:20px|text_align:left&#8221; custom_google_fonts=&#8221;font_family:Dosis%3A200%2C300%2Cregular%2C500%2C600%2C700%2C800|font_style:700%20bold%20regular%3A700%3Anormal&#8221; css=&#8221;&#8221; use_custom_heading=&#8221;true&#8221; custom_el_class=&#8221;mg-b-0 fondo-gris-preguntas-frecuentes&#8221;]Precisely, the traceability of these shipments is one of the qualities that makes it the <strong>most suitable solution for managing the most sensitive documents.<\/strong> In addition to ensuring compliance with regulatory standards and data privacy and security, an essential factor in a highly regulated sector.[\/vc_toggle][vc_toggle title=&#8221;Does the online postal burofax serve as reliable proof in legal disputes with insurers?&#8221; style=&#8221;arrow&#8221; color=&#8221;black&#8221; custom_font_container=&#8221;tag:h3|font_size:20px|text_align:left&#8221; custom_google_fonts=&#8221;font_family:Dosis%3A200%2C300%2Cregular%2C500%2C600%2C700%2C800|font_style:700%20bold%20regular%3A700%3Anormal&#8221; css=&#8221;&#8221; use_custom_heading=&#8221;true&#8221; custom_el_class=&#8221;mg-b-0 fondo-gris-preguntas-frecuentes&#8221;]<\/p>\n<p style=\"font-size: 16px;\">Always, since it certifies the events required by law: issuer, delivery, contents and identification of the receiver. Without forgetting that there is a physical delivery of the document. <\/p>\n<p>[\/vc_toggle][vc_toggle title=&#8221;Can all insurers implement an online postal burofax system?&#8221; style=&#8221;arrow&#8221; color=&#8221;black&#8221; custom_font_container=&#8221;tag:h3|font_size:20px|text_align:left&#8221; custom_google_fonts=&#8221;font_family:Dosis%3A200%2C300%2Cregular%2C500%2C600%2C700%2C800|font_style:700%20bold%20regular%3A700%3Anormal&#8221; css=&#8221;&#8221; use_custom_heading=&#8221;true&#8221; custom_el_class=&#8221;mg-b-0 fondo-gris-preguntas-frecuentes&#8221;]<\/p>\n<p style=\"font-size: 16px;\">Yes, since the platform integrates with ERPs, CRMs or other corporate systems.<\/p>\n<p>[\/vc_toggle][vc_toggle title=&#8221;How does the online postal bureaufax guarantee the security and confidentiality of the documents sent?&#8221; style=&#8221;arrow&#8221; color=&#8221;black&#8221; custom_font_container=&#8221;tag:h3|font_size:20px|text_align:left&#8221; custom_google_fonts=&#8221;font_family:Dosis%3A200%2C300%2Cregular%2C500%2C600%2C700%2C800|font_style:700%20bold%20regular%3A700%3Anormal&#8221; css=&#8221;&#8221; use_custom_heading=&#8221;true&#8221; custom_el_class=&#8221;mg-b-0 fondo-gris-preguntas-frecuentes&#8221;]<\/p>\n<p style=\"font-size: 16px;\">The key is to <strong>choose a Qualified Trusted Service Provider.<\/strong> This implies that their authentication and certification protocols comply with current privacy and data protection regulations.<\/p>\n<p>At MailComms Group, we also have two other accreditations, ISO 27001 (information security) and ISO 27701 (information privacy), which guarantee our full compliance with regulations and our commitment to security in the processing, management and control of data.<\/p>\n<p>[\/vc_toggle][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row type=&#8221;grid&#8221; css=&#8221;.vc_custom_1547557263471{margin-bottom: 0px !important;padding-bottom: 0px !important;}&#8221;][vc_column dp_animation=&#8221;&#8221; el_class=&#8221;El nuevo reglamento europeo obliga a recabar el consentimiento expl\u00edcito para el tratamiento de los datos de car\u00e1cter personal&#8221; font_color=&#8221;#81d742&#8243;][vc_single_image image=&#8221;38649&#8243; img_size=&#8221;full&#8221; css=&#8221;&#8221;][vc_raw_html css=&#8221;&#8221;][\/vc_raw_html][\/vc_column][\/vc_row][vc_row type=&#8221;grid&#8221; css=&#8221;.vc_custom_1679050935288{margin-top: 0px !important;padding-top: 0px !important;}&#8221;][vc_column dp_animation=&#8221;&#8221; css=&#8221;.vc_custom_1547557427896{padding-top: 0px !important;}&#8221;][vc_empty_space height=&#8221;80px&#8221; css=&#8221;.vc_custom_1742553516084{margin-top: -70px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1765284514421{padding-top: 50px !important;padding-right: 50px !important;padding-bottom: 50px !important;padding-left: 50px !important;background-color: [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":38649,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[479],"class_list":["post-38639","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-burofax"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>\u21e8 Online Postal Burofax at Insurance Companies<\/title>\n<meta name=\"description\" content=\"These are the aspects in which the Online Postal Burofax improves Documentary management in the Insurance sector \u271a Transparency \u271a Traceability. \u2192 Find out more!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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