{"id":38179,"date":"2025-09-15T16:26:50","date_gmt":"2025-09-15T14:26:50","guid":{"rendered":"https:\/\/mailcommsgroup.com\/?p=38179"},"modified":"2025-11-27T12:40:12","modified_gmt":"2025-11-27T11:40:12","slug":"digitalization-notifications-certified-email-certificate","status":"publish","type":"post","link":"https:\/\/mailcommsgroup.com\/en\/blog\/digitalization-notifications-certified-email-certificate\/","title":{"rendered":"A successful example of the digitization of certified communications: certified email"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row type=&#8221;grid&#8221; css=&#8221;.vc_custom_1547557263471{margin-bottom: 0px !important;padding-bottom: 0px !important;}&#8221;][vc_column dp_animation=&#8221;&#8221; el_class=&#8221;El nuevo reglamento europeo obliga a recabar el consentimiento expl\u00edcito para el tratamiento de los datos de car\u00e1cter personal&#8221; font_color=&#8221;#81d742&#8243;][vc_single_image image=&#8221;38192&#8243; img_size=&#8221;full&#8221; css=&#8221;&#8221;][vc_raw_html css=&#8221;&#8221;]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[\/vc_raw_html][\/vc_column][\/vc_row][vc_row type=&#8221;grid&#8221; css=&#8221;.vc_custom_1679050935288{margin-top: 0px !important;padding-top: 0px !important;}&#8221;][vc_column dp_animation=&#8221;&#8221; css=&#8221;.vc_custom_1547557427896{padding-top: 0px !important;}&#8221;][vc_empty_space height=&#8221;80px&#8221; css=&#8221;.vc_custom_1742553516084{margin-top: -70px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1757928195034{padding-top: 50px !important;padding-right: 50px !important;padding-bottom: 50px !important;padding-left: 50px !important;background-color: #F2F2F2 !important;}&#8221; dp_animation=&#8221;&#8221;]<span style=\"font-size: 20px\"><strong>Table of Contents  <\/strong><\/span><\/p>\n<ol>\n<li><a href=\"#uno\">Advantages of digitizing communications by sending certified e-mails<\/a><\/li>\n<li><a href=\"#dos\">Best practices for effective digitization with certified email<\/a><\/li>\n<li><a href=\"#tres\">Frequently asked questions about the digitization of certified notifications with certified email<\/a><\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_empty_space height=&#8221;110px&#8221; css=&#8221;.vc_custom_1757928197449{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]Companies know how much they benefit from the simplification of any task. If we focus on the field of managing and sending documents, this issue becomes transcendental. For this reason, more and more companies are opting for the <strong>digitization of their communications.<\/strong>  <\/p>\n<p>However, to ensure that this <strong>agility and cost savings do not have repercussions on security or legal validity,<\/strong> it is necessary to adopt formulas such as the <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/certified-notifications\/certified-email\/\">certified email.<\/a><\/strong> An essential tool for the digitization of legal notifications, as we will show you.<\/p>\n<p>These are the aspects that we develop below:<\/p>\n<ul>\n<li>What are the benefits of digitizing notifications through certified e-mails.<\/li>\n<li>How to make this digitalization effective with the certified email.<\/li>\n<\/ul>\n<p>Take note of the tips in this <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/how-to-send-email-certificate\/\">guide to send a certified email.<\/a><\/strong><\/p>\n<div class=\"section\">\r\n\t\t<div  class=\"row morado bg-morado-claro pd-t-20 pd-b-20 banner-goto bd-r-20\" style=\"background-image:url(https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2023\/11\/Banners_Blog_Burofax_01.jpg);\">\r\n\t\t\r\n\t\t<div class=\"flex vcenter height\">\t\t<div class=\"col2-3\">\r\n\t\t\t\t\t\t<div class=\"pd-20 negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<h4><span style=\"font-size: 24px;color: #fff;text-shadow: 0px 1px 8px black;\">Send certified notifications by email with full legal validity.  <strong>Save time and ensure fast and safe delivery to your customers.<\/strong><\/span><\/h4>\n\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"col1-3\">\r\n\t\t\t\t\t\t<div class=\"pd-20 align-c negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<a  href=\"https:\/\/mailcommsgroup.com\/en\/certified-notifications\/certified-email\/\"  class=\"btn negro bg-blanco \">More about Certified Email<\/a>\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t\r\n\t<\/div>\r\n\t\r\n<\/div><br \/>\n[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1757928199593{margin-top: -100px !important;}&#8221; el_id=&#8221;uno&#8221;][vc_column_text css=&#8221;.vc_custom_1757925885163{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h2 style=\"margin-top: 0\"><span style=\"color: #000000\"><strong>Advantages of digitizing communications by sending certified e-mails<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]Certified email is nothing more than the email we are used to, but with a transcendental difference. Its sending process goes through a <strong>qualified platform that acts as a third party verifier of its authenticity and unalterability.<\/strong> <\/p>\n<p>That is, it guarantees the <strong>veracity of all data,<\/strong> from the date of sending and receiving, through the identity of the receiver and sender, to the content and documents that may be attached. Everything is certified, just as it is sent, with the certainty that it is not altered or modified at convenience. <\/p>\n<ul>\n<li><strong>Saving time and reducing errors<br \/>\n<\/strong>There is not much to explain, a certified digital mail can be sent by one person, without leaving his desk and is received immediately at the destination. There is no need to get up and go through departments to obtain documents or permits. <strong>  A reduction in time measured in hours and also in personnel.<br \/>\n<\/strong><\/p>\n<p>But, certification has more advantages, since it avoids the possibility of making mistakes or losses\/alterations in the documents or any data in the message.<\/p>\n<p>Of course, a security of unalterability and protection that is maintained in the archiving process and all the time they are kept in storage.<\/p>\n<p>This is the detail of the <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/cost-cutting-digitalization-legal-communications-legal\/\">reduction in operating costs thanks to the digitization of notifications.<\/a><\/strong><\/li>\n<li><strong>Improved traceability and control of deliveries<br \/>\n<\/strong>When you send a postal mail, you lose control when you deposit it in the mailbox. Even if you certify it, you are not the one who has the information of the process. With certified email <strong>, the<\/strong> <strong>tracking is total and in real time.<\/strong> Of course, you have confirmation that it has been received and opened simultaneously.  <\/p>\n<p>Discover the digital post office <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/technology-platforms\/postamail\/\">PostaMail,<\/a><\/strong> our proposal for your certified electronic communications.<\/li>\n<li><strong>Guaranteed legal compliance<br \/>\n<\/strong>By sending e-mails through a qualified service provider, compliance with data protection (GDPR) and communication privacy (eIDAS2) regulations is already guaranteed.<\/p>\n<p>In addition, <strong>Reg Tech platforms<\/strong> help to comply with rules and regulations in an automated way. At <strong>MailComms Group<\/strong> we have <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/technology-platforms\/certysign\/\">CertySign,<\/a><\/strong> as an exclusive solution for certified digital communications. <\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-38185\" title=\"efficiency-communication-certified\" src=\"https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2025\/09\/eficiencia-comunicacion-certificada.webp\" alt=\"Advantages of digitalizing the sending of certified notifications\" width=\"636\" height=\"458\" srcset=\"https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2025\/09\/eficiencia-comunicacion-certificada.webp 636w, https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2025\/09\/eficiencia-comunicacion-certificada-300x216.webp 300w\" sizes=\"auto, (max-width: 636px) 100vw, 636px\" \/><br \/>\nThis is the <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/value-probatory-company-email-certificate-trial\/\">evidentiary value of the certified email in a trial.<\/a><\/strong><\/p>\n<div class=\"section\">\r\n\t\t<div  class=\"row morado bg-morado-claro pd-t-20 pd-b-20 banner-goto bd-r-20\" style=\"background-image:url(https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2023\/11\/Banners_Blog_Burofax_02.jpg);\">\r\n\t\t\r\n\t\t<div class=\"flex vcenter height\">\t\t<div class=\"col3-5\">\r\n\t\t\t\t\t\t<div class=\"pd-20 negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<h4><span style=\"font-size: 20px; color: #fff; text-shadow: 0px 1px 8px black;\"><strong>Do you need to send a certified email with total security?<\/strong> We have the experience to guarantee the delivery and legal validity of your communication.<\/span><\/h4>\n\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"col2-5\">\r\n\t\t\t\t\t\t<div class=\"pd-20 align-c negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<div class=\"btn negro bg-blanco open-contact\">Contact a specialist now<\/div>\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t\r\n\t<\/div>\r\n\t\r\n<\/div>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1757928204633{margin-top: -100px !important;}&#8221; el_id=&#8221;dos&#8221;][vc_column_text css=&#8221;.vc_custom_1757926719748{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h2 style=\"margin-top: 0\"><span style=\"color: #000000\"><strong>Best practices for effective digitization with certified email<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221; dp_animation=&#8221;&#8221;]The company that decides to digitize its certified legal notices should take advantage of this new tool to get the most out of it. The truth is that the mechanism is not complex. But why not improve it? These are the practices that help to increase its efficiency:   <\/p>\n<ul>\n<li>Implementation of <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/certified-digital-identification\/\">certified digital identification systems.<\/a><\/strong> In this way, one of the most common challenges, the sending and receiving data, is overcome.<\/li>\n<li>The option of <strong>acknowledgement of receipt.<\/strong> It is not necessary to justify that the mail has been opened for it to be legally valid, only that it has been received. However, it can be an interesting reinforcement that is achieved simply by choosing the acknowledgement of receipt when sending. <\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-38188\" title=\"best-practices-effective-automation-notifications-certified\" src=\"https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2025\/09\/mejores-practicas-automatizacion-efectiva-notificaciones-certificadas.webp\" alt=\"Digitalization of notifications with certified email\" width=\"628\" height=\"316\" srcset=\"https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2025\/09\/mejores-practicas-automatizacion-efectiva-notificaciones-certificadas.webp 628w, https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2025\/09\/mejores-practicas-automatizacion-efectiva-notificaciones-certificadas-300x151.webp 300w\" sizes=\"auto, (max-width: 628px) 100vw, 628px\" \/><br \/>\nDo you need to implement a certified digital communications system in your company? <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/contact\/\">Contact us.<\/a><\/strong> At <strong>MailComms Group<\/strong> we have customized solutions in response to your specific needs.[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1757928208001{margin-top: -100px !important;}&#8221; el_id=&#8221;tres&#8221;][vc_column_text css=&#8221;.vc_custom_1757927571738{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221; dp_animation=&#8221;&#8221;]<\/p>\n<h2 style=\"margin-top: 0\"><span style=\"color: #000000\"><strong>Frequently asked questions about the digitization of certified notifications with certified email<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_empty_space height=&#8221;10px&#8221;][vc_toggle title=&#8221;What kind of notifications can be communicated by certified email?&#8221; style=&#8221;arrow&#8221; color=&#8221;black&#8221; custom_font_container=&#8221;tag:h3|font_size:20px|text_align:left&#8221; custom_google_fonts=&#8221;font_family:Dosis%3A200%2C300%2Cregular%2C500%2C600%2C700%2C800|font_style:700%20bold%20regular%3A700%3Anormal&#8221; css=&#8221;&#8221; use_custom_heading=&#8221;true&#8221; custom_el_class=&#8221;mg-b-0 fondo-gris-preguntas-frecuentes&#8221;]<\/p>\n<p style=\"font-size: 16px\">For legal purposes, certified e-mail is the same as its physical paper equivalent. Therefore, <strong>it is up to each company to decide whether or not to use it in all its legal communications.<\/strong> <\/p>\n<p style=\"font-size: 16px\">Practice confirms that it is the most common mechanism for communications with administrations, labor and financial notifications, signatures and modifications in contracts or claims.<\/p>\n<p>[\/vc_toggle][vc_toggle title=&#8221;How is the legal validity of certified digital notices ensured?&#8221; style=&#8221;arrow&#8221; color=&#8221;black&#8221; custom_font_container=&#8221;tag:h3|font_size:20px|text_align:left&#8221; custom_google_fonts=&#8221;font_family:Dosis%3A200%2C300%2Cregular%2C500%2C600%2C700%2C800|font_style:700%20bold%20regular%3A700%3Anormal&#8221; css=&#8221;&#8221; use_custom_heading=&#8221;true&#8221; custom_el_class=&#8221;mg-b-0 fondo-gris-preguntas-frecuentes&#8221;]<\/p>\n<p style=\"font-size: 16px\">The essential factor is that the shipments are sent through a qualified server, which <strong>has been verified by the competent authorities as complying with current legislation on privacy, security and data protection.<\/strong><\/p>\n<p style=\"font-size: 16px\">It is also interesting to reinforce this validity with tools such as electronic signature or acknowledgement of receipt. Multichannel communication systems allow you to combine several solutions (SMS, online bureaufax, Whatsapp) to ensure that the message is received. <\/p>\n<p>[\/vc_toggle][vc_toggle title=&#8221;What tools are recommended for implementing certified email communications?&#8221; style=&#8221;arrow&#8221; color=&#8221;black&#8221; custom_font_container=&#8221;tag:h3|font_size:20px|text_align:left&#8221; custom_google_fonts=&#8221;font_family:Dosis%3A200%2C300%2Cregular%2C500%2C600%2C700%2C800|font_style:700%20bold%20regular%3A700%3Anormal&#8221; css=&#8221;&#8221; use_custom_heading=&#8221;true&#8221; custom_el_class=&#8221;mg-b-0 fondo-gris-preguntas-frecuentes&#8221;]<\/p>\n<p style=\"font-size: 16px\">There are three essential actors for the certified sending of e-mails: the sender, the receiver and the qualified provider. 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