{"id":30021,"date":"2024-12-16T10:38:39","date_gmt":"2024-12-16T09:38:39","guid":{"rendered":"https:\/\/mailcommsgroup.com\/?p=30021"},"modified":"2025-11-25T16:55:03","modified_gmt":"2025-11-25T15:55:03","slug":"how-to-communicate-dismissal","status":"publish","type":"post","link":"https:\/\/mailcommsgroup.com\/en\/blog\/how-to-communicate-dismissal\/","title":{"rendered":"How to communicate a legally valid dismissal"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_single_image image=&#8221;30029&#8243; img_size=&#8221;full&#8221; css=&#8221;&#8221;][vc_raw_html css=&#8221;&#8221;]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[\/vc_raw_html][vc_column_text css=&#8221;.vc_custom_1739179816228{padding-top: 50px !important;padding-right: 50px !important;padding-bottom: 50px !important;padding-left: 50px !important;background-color: #F2F2F2 !important;}&#8221;]<span style=\"font-size: 20px;\"><strong>Table of Contents  <\/strong><\/span><\/p>\n<ol>\n<li><a href=\"#uno\">How to give a legal and formal notice of dismissal<\/a><\/li>\n<li><a href=\"#dos\">Tips for communicating dismissal to an employee<\/a><\/li>\n<li><a href=\"#tres\">Ways of communicating a dismissal: Email, burofax and in person.<\/a><\/li>\n<li><a href=\"#cuatro\">Sample letter of dismissal<\/a><\/li>\n<li><a href=\"#cinco\">Common mistakes when giving notice of dismissal<\/a><\/li>\n<li><a href=\"#seis\">Frequently Asked Questions<\/a><\/li>\n<\/ol>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text css=&#8221;&#8221;]Informing an employee of his or her dismissal is no simple task, but if it is done incorrectly, it can generate legal problems for the company. For this reason,<strong> it is essential to understand how to communicate a dismissal in a legal manner,<\/strong> ensuring regulatory compliance and respecting the rights of the employee.[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1739179677715{margin-top: -100px !important;}&#8221; el_id=&#8221;uno&#8221;][vc_column_text css=&#8221;.vc_custom_1732796673342{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221;]<\/p>\n<h2 style=\"margin-top: 0;\"><span style=\"color: #000000;\"><strong>How to give a legal and formal notice of dismissal<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]The communication of a dismissal must comply with the established legal requirements in order to be valid. If this is not done properly, the company could face the obligation to learn how to communicate an unfair or even null dismissal, which could also result in serious legal repercussions. <\/p>\n<p>Mainly, answering how to notify a dismissal in a legal manner,  <strong>Article 53 of the Workers&#8217; Statute states that dismissal must be reported in writing. One way to do this with guarantees is to <a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/how-to-integrate-email-certificate-legal-departments-human-resources\/\">integrate e-mail into the workflows of the human resources area<\/a>. <\/strong>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1739179688010{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1732796736181{padding-top: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #f2f2f2 !important;}&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>Documentation that must accompany the dismissal notice<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]Among the documentation to be provided at the time of communicating a dismissal in person or by certified notice, we find:<\/p>\n<ul>\n<li><strong>The letter of dismissal.<\/strong>  It will detail the reasons for the dismissal, the effective date and any corresponding compensation or severance.<\/li>\n<li><strong>Settlement calculation.<\/strong>  Includes uncollected days worked, pending vacation, severance pay, if applicable, and other accruals.<\/li>\n<li><strong>Additional supporting documents.<\/strong>  In specific cases, such as disciplinary dismissals, it is essential to attach documentary evidence of the offenses committed.<\/li>\n<\/ul>\n<p>\u2192 <em>Find out!<\/em><strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/burofax-judicial-proof-evidence\/\">The burofax as judicial evidence.<\/a><\/strong><\/p>\n<div class=\"section\">\r\n\t\t<div  class=\"row morado bg-morado-claro pd-t-20 pd-b-20 banner-goto bd-r-20\" style=\"background-image:url(https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2023\/11\/Banners_Blog_Burofax_01.jpg);\">\r\n\t\t\r\n\t\t<div class=\"flex vcenter height\">\t\t<div class=\"col2-3\">\r\n\t\t\t\t\t\t<div class=\"pd-20 negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<h4><span style=\"font-size: 24px;color: #fff;text-shadow: 0px 1px 8px black;\">Get to know our online postal burofax system and send burofaxes to your customers quickly and securely.  <strong>Our clients send thousands of bureaufaxes a day.<\/strong><\/span><\/h4>\n\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"col1-3\">\r\n\t\t\t\t\t\t<div class=\"pd-20 align-c negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<a  href=\"https:\/\/mailcommsgroup.com\/en\/certified-notifications\/online-burofax\/\"  class=\"btn negro bg-blanco \">More about Burofax online<\/a>\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t\r\n\t<\/div>\r\n\t\r\n<\/div>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1739179683338{margin-top: -100px !important;}&#8221; el_id=&#8221;dos&#8221;][vc_column_text css=&#8221;.vc_custom_1732798068980{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221;]<\/p>\n<h2 style=\"margin-top: 0;\"><span style=\"color: #000000;\"><strong>Tips for communicating dismissal to an employee<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]If you want to be clear about <strong>how to communicate a dismissal to an employee,<\/strong> take into account these tips:<\/p>\n<ul>\n<li><strong>Choose a private place or a secure means of communication.<\/strong> Confidentiality is key, so choose a quiet and reserved space or, if you are going to communicate telematically, do so through the<strong> <a href=\"https:\/\/mailcommsgroup.com\/en\/certified-notifications\/\">certified electronic notification service<\/a><\/strong> <strong>of the MailComms Group<\/strong> is a very good option.<\/li>\n<li><strong>Be clear and direct.<\/strong>  Both in person and in writing, state the reasons for dismissal in respectful but straightforward language.<\/li>\n<li><strong>Empathy and respect.<\/strong>  Acknowledges the worker&#8217;s achievements and avoids derogatory comments.<\/li>\n<li><strong>Availability for questions.<\/strong>  Clarifies doubts about the liquidation, settlement or the steps to follow.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-30031 pd-t-10\" title=\"example-as-communicating-dismissal\" src=\"https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2024\/11\/ejemplo-como-comunicar-despido.webp\" alt=\"Example of how to communicate a dismissal\" width=\"892\" height=\"418\" srcset=\"https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2024\/11\/ejemplo-como-comunicar-despido.webp 892w, https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2024\/11\/ejemplo-como-comunicar-despido-300x141.webp 300w, https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2024\/11\/ejemplo-como-comunicar-despido-768x360.webp 768w\" sizes=\"auto, (max-width: 892px) 100vw, 892px\" \/>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1739179694386{margin-top: -100px !important;}&#8221; el_id=&#8221;tres&#8221;][vc_column_text css=&#8221;.vc_custom_1732798263421{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221;]<\/p>\n<h2 style=\"margin-top: 0;\"><span style=\"color: #000000;\"><strong>Ways of communicating a dismissal: Email, burofax and in person.<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]When we talk about <strong>how to report a dismissal,<\/strong> in terms of means, the most common ones are usually the <strong>conversation in person,<\/strong> or communicating the <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/dismissal-burofax\/\">dismissal by burofax<\/a> or email<\/strong>.<\/p>\n<p>\u2192 <em>You might be interested in:.<\/em> <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/how-to-send-email-certificate\/\">How to send a certified email<\/a><\/strong> and what are the benefits of using it for companies?<\/p>\n<p>Face-to-face communication is the most humane and allows immediate resolution of doubts, although it requires care in its execution. The <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/validity-legal-burofax\/\">online burofax guarantees legal validity<\/a><\/strong> and is ideal for sensitive cases or absent workers. The email would only be valid if the receipt of the notification is assured. Therefore, an online letter of dismissal should not be sent by traditional email.   <\/p>\n<div class=\"section\">\r\n\t\t<div  class=\"row morado bg-morado-claro pd-t-20 pd-b-20 banner-goto bd-r-20\" style=\"background-image:url(https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2023\/11\/Banners_Blog_Burofax_01.jpg);\">\r\n\t\t\r\n\t\t<div class=\"flex vcenter height\">\t\t<div class=\"col2-3\">\r\n\t\t\t\t\t\t<div class=\"pd-20 negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<h4><span style=\"font-size: 24px;color: #fff;text-shadow: 0px 1px 8px black;\">Send certified notifications by email with full legal validity.  <strong>Save time and ensure fast and safe delivery to your customers.<\/strong><\/span><\/h4>\n\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"col1-3\">\r\n\t\t\t\t\t\t<div class=\"pd-20 align-c negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<a  href=\"https:\/\/mailcommsgroup.com\/en\/certified-notifications\/certified-email\/\"  class=\"btn negro bg-blanco \">More about Certified Email<\/a>\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t\r\n\t<\/div>\r\n\t\r\n<\/div><br \/>\n[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1721375076172{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1732798431788{padding-top: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #f2f2f2 !important;}&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>Notification of dismissal by email: Is it legal?<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]Yes, <strong>communication of dismissal by email is legal, but with conditions:<\/strong><\/p>\n<ul>\n<li>It can be demonstrated that the worker has received it.<\/li>\n<li>There is verification of the recipient&#8217;s identity.<\/li>\n<li>It avoids the alteration of documents.<\/li>\n<li>The e-mail contains the letter of termination with all the required legal elements.<\/li>\n<\/ul>\n<p>For this purpose, it is necessary to have <strong>a<\/strong> certified <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/certified-notifications\/certified-email\/\">certified email<\/a><\/strong> <strong>like the one we offer at MailComms Group.<\/strong>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1739179704770{margin-top: -100px !important;}&#8221; el_id=&#8221;cuatro&#8221;][vc_column_text css=&#8221;.vc_custom_1732798547220{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221;]<\/p>\n<h2 style=\"margin-top: 0;\"><span style=\"color: #000000;\"><strong>Sample letter of dismissal<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]A <strong>simple example of a letter of termination notice<\/strong> might be as follows:<\/p>\n<p>(Company name)<br \/>\n(Address)<br \/>\n(City, Date)<\/p>\n<p>Mr.\/Mrs. (Employee&#8217;s name)<br \/>\n(Employee&#8217;s address)<\/p>\n<p>Dear (Worker&#8217;s name):<\/p>\n<p>We hereby inform you that, as of (effective date), your employment relationship with (name of company) is terminated, based on (reason for dismissal. For example, economic, technical, production, disciplinary reasons&#8230;).<\/p>\n<p>This decision is made in accordance with the provisions of the article (relevant article of the Workers&#8217; Statute. For example, Article 54.2 in the case of disciplinary reasons), after a detailed analysis of the situation.<\/p>\n<p>You are informed that the corresponding settlement, which includes (detail items such as outstanding wages, severance, etc.), will be available for your review and signature. You may pick it up at (place) as of (date). (In case it is sent telematically, this document will be attached).  <\/p>\n<p>We remain at your disposal for any further clarification.<\/p>\n<p>Sincerely yours,<\/p>\n<p>(Signature of the legal representative of the company)<br \/>\n(Name and position)<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-30034 pd-t-10\" title=\"letter-despido-mail\" src=\"https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2024\/11\/carta-despido-mail.webp\" alt=\"Letter of dismissal by mail\" width=\"892\" height=\"418\" srcset=\"https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2024\/11\/carta-despido-mail.webp 892w, https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2024\/11\/carta-despido-mail-300x141.webp 300w, https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2024\/11\/carta-despido-mail-768x360.webp 768w\" sizes=\"auto, (max-width: 892px) 100vw, 892px\" \/>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1739179714337{margin-top: -100px !important;}&#8221; el_id=&#8221;cinco&#8221;][vc_column_text css=&#8221;.vc_custom_1732798889021{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221;]<\/p>\n<h2 style=\"margin-top: 0;\"><span style=\"color: #000000;\"><strong>Common mistakes when giving notice of dismissal<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]When it comes to communicating a dismissal, there are five common mistakes:<\/p>\n<ol>\n<li>Failure to adequately explain the reasons for dismissal (may give rise to claims for unfair dismissal). In this case, we recommend you to read our article about the <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/sample-burofax-for-claims\/\">Burofax model for claims.<\/a><\/strong> <\/li>\n<li>Incorrect or incomplete data in the letter of dismissal.<\/li>\n<li>Use non-formal channels such as text messages or phone calls.<\/li>\n<li>Failure to deliver the severance payment on time.<\/li>\n<li>Poor emotional management, which can impact the company&#8217;s reputation.<\/li>\n<\/ol>\n<p>Knowing how to <strong>communicate a dismissal properly is not only a legal obligation, but also an ethical responsibility.<\/strong> Proper management reduces legal risks and protects the company&#8217;s image, in addition to ensuring fair treatment for the employee.<\/p>\n<p>If you cannot do it in person, you should use <strong>online platforms that guarantee the legal validity of your communications,<\/strong> such as <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/technology-platforms\/certysign\/\">CertySign from MailComms Group<\/a><\/strong> for the certification and signature of communications and transactions.<\/p>\n<div class=\"section\">\r\n\t\t<div  class=\"row morado bg-morado-claro pd-t-20 pd-b-20 banner-goto bd-r-20\" style=\"background-image:url(https:\/\/mailcommsgroup.com\/wp-content\/uploads\/2023\/11\/Banners_Blog_Burofax_02.jpg);\">\r\n\t\t\r\n\t\t<div class=\"flex vcenter height\">\t\t<div class=\"col3-5\">\r\n\t\t\t\t\t\t<div class=\"pd-20 negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<h4><span style=\"font-size: 20px; color: #fff; text-shadow: 0px 1px 8px black;\"><strong>Do you need to send a certified email with total security?<\/strong> We have the experience to guarantee the delivery and legal validity of your communication.<\/span><\/h4>\n\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"col2-5\">\r\n\t\t\t\t\t\t<div class=\"pd-20 align-c negro bg-transparente \">\r\n\t\t\t\t\r\n\t\t\t\t\t\t\r\n\t\t\t\r\n\t\t\t\t\t<div class=\"btn negro bg-blanco open-contact\">Contact a specialist now<\/div>\r\n\t\t\t\t\r\n\t\t\t<\/div>\r\n\t\t\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t\r\n\t<\/div>\r\n\t\r\n<\/div>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1739179719818{margin-top: -100px !important;}&#8221; el_id=&#8221;seis&#8221;][vc_column_text css=&#8221;.vc_custom_1732798908067{padding-top: 15px !important;padding-right: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #47d7ac !important;}&#8221;]<\/p>\n<h2 style=\"margin-top: 0;\"><span style=\"color: #000000;\"><strong>Frequently Asked Questions<\/strong><\/span><\/h2>\n<p>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1721375076172{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1732798931331{padding-top: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #f2f2f2 !important;}&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>How must a dismissal be communicated according to the law?<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]The communication must be made <strong>by means of a formal document<\/strong> delivered in person, by burofax or by certified email. It is essential that the document details the reasons, the effective date and the corresponding settlement.[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1721375076172{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1732799025259{padding-top: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #f2f2f2 !important;}&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>How to communicate an unfair dismissal to an employee?<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]If a dismissal is declared unfair, the acknowledgment of unfairness, as well as the corresponding compensation, must be communicated <strong>either in person or by other means<\/strong> with <strong><a href=\"https:\/\/mailcommsgroup.com\/en\/blog\/test-delivery-electronic-what-is-it\/\">proof of electronic delivery.<\/a><\/strong>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1721375076172{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1732799078166{padding-top: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #f2f2f2 !important;}&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>Is it possible to communicate a dismissal by email?<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]It is possible to send the dismissal letter by email, but it is <strong>essential to prove that the employee received it.<\/strong> Therefore, the email must be certified.[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1721375076172{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1732799115075{padding-top: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #f2f2f2 !important;}&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>What should the notice of termination include?<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]The notice of termination must include:<\/p>\n<ul>\n<li>Company and employee data.<\/li>\n<li>Date of the communication and of the effects of the dismissal.<\/li>\n<li>Reasons for dismissal.<\/li>\n<li>Details of the liquidation and settlement.<\/li>\n<li>Signature of the legal representative of the company.<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1721375076172{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1732799177082{padding-top: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #f2f2f2 !important;}&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>What are the best practices for communicating a layoff effectively?<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]When responding to how to communicate a dismissal, the most effective practices are to develop <strong>a clear and respectful message, choose the right time and medium, provide all the necessary documentation and provide a channel for resolving doubts.<\/strong>[\/vc_column_text][vc_empty_space height=&#8221;120px&#8221; css=&#8221;.vc_custom_1721375076172{margin-top: -100px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1732799214564{padding-top: 15px !important;padding-bottom: 15px !important;padding-left: 15px !important;background-color: #f2f2f2 !important;}&#8221;]<\/p>\n<h3 style=\"margin-top: 0px;\"><strong>How many days does an employee have to appeal his or her dismissal?<\/strong><\/h3>\n<p>[\/vc_column_text][vc_column_text css=&#8221;&#8221;]The employee has <strong>20 working days from the effective date of the dismissal<\/strong> to appeal.[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_single_image image=&#8221;30029&#8243; 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Sample letter of dismissal Common mistakes when giving notice of [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":30029,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[480],"class_list":["post-30021","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-solutions-with-legal-value"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>\u25b6\ufe0f How to Communicate a Layoff Legally and Effectively<\/title>\n<meta name=\"description\" content=\"Guide to communicate legal layoffs \u270d Learn about the requirements, tools and tips to do it effectively and in accordance with the law.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link 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